What are the responsibilities and job description for the Accounts Payable Specialist position at IRCO?

Job Type

Full-time

Description

POSITION : Accounts Payable Specialist

JOB CLASS / GRADE : Specialist 1; Grade 8

WAGE : Starting at $48,600 per year based on experience

FLSA; EEO; WC : Non-Exempt; Administrative Support Workers; 8877

LOCATIONS : IRCO Main Office, 10301 NE Glisan St Portland OR 97220, Hybrid schedule

FTE; FT / PT; STATUS : 1.0 FTE; Full-Time with Benefits; Regular

NUMBER OF POSITIONS : (1)

APPLY AT : www.irco.org

STATUS : Full-Time with Benefits

PROGRAM(S) : Administration

SECTOR : Finance

This job announcement is intended to describe the general nature and level of work being performed in this job. This is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

Program Summary

Currently, IRCO processes approximately 1,200 invoices per month. The Accounts Payable Specialist is a vital member of the Accounts Payable team who ensures the organization meets the increasing demand of payments. Examples of payable type are employee reimbursements, client assistance and agency overhead.

Position Summary

The Accounts Payable Specialist utilizes a ticketing system and will adhere to the organization's grant-based coding system. Occasionally, they will research and reconcile a specific vendor account.

The successful Accounts Payable Specialist will be detail-oriented, communicative, highly interculturally competent and enjoy contributing to a healthy workplace culture for all employees in support of IRCO's mission.

Essential Functions

Process accounts payable timely and accurately- ensuring expenses are posted in proper period and to the proper account
Act as a key liaison between accounting and program staff to answer questions and troubleshoot issues
Reconcile accounts payable schedules
Assist with month-end and year-end processes such as accruals and 1099's
Process checks as needed
Work with vendors and respond to miscellaneous inquiries as needed
Document current processes and recommend improvements
Other tasks within fiscal team the employee may ask to perform as needed

Secondary Functions

Ability to meet multiple, including conflicting deadlines

Strong analytical and decision-making abilities for related job functions

Ability to deal with distressed and demanding clients and employees in an effective manner

Ability to maintain a high level of confidentiality

Ability to communicate with a variety of personality types and levels of the organization as well as with people outside of the organization

Ability to work flexible hours to meet the availability of clients

This position works under the guidance of the Lead Accounts Payable

This position does not supervise any employees. It will however be asked on occasion to train, orient, and direct the work of new employees of IRCO

Requirements

Education & Experience

MINIMUM JOB SPECIFIC QUALIFICATIONS :

Associates or equivalent degree in Accounting, Business or similar combination of education and experience

Two years' experience in accounts payable, preferably in a nonprofit organization

Knowledge of the principles and practices of GAAP accounting

Excellent organizational and time management skills

Must be proficient in the English language

Oral and written communication skills commensurate with the needs of the position

Experience / proficient in MIP, Microsoft Office, Microsoft Excel, and a variety of software packages

Intercultural competence; demonstrated skill in understanding cultural differences

Experience using standard office equipment and 10-key calculator

Successful experience in accounting, with integrated computerized accounting systems

Experience and knowledge of State and Federal regulations and related laws

PREFERRED QUALIFICATIONS :

Experience in Accounting and / or Accounts Payable experience

Knowledge of the principles and practices of fund accounting

Knowledge of general ledger accounting

Knowledge of automated accounting systems and computer processes and capabilities to assemble, review, and maintain complex accounting, budget, or fiscal transactions

Strong computer skills including proficiency in the use of financial software (MIP preferred), Excel and related software applications

Strong communication skills in a multilingual, multicultural organization

Strong ability to work with multi-cultural staff in a team setting

Ability to analyze and prepare complex and detailed financial records

Ability to reconcile and reconstruct incomplete accounting information and conduct extensive searches for required information

Ability to use nonstandard procedures and techniques to resolve unusual problems or address management requirements

Ability to use initiative and judgment in completing tasks and responsibilities

Ability to courteously meet and deal effectively with other employees, agency representatives, vendors, contractors, the public, and others

Ability to function in a positive manner in a demanding work environment, to demonstrate a high degree of flexibility, to respond to priorities and schedules that change frequently, and to meet commitments

Physical, Mental, & Environmental Requirements

Hybrid setting job

Positions require some analysis of problems or decision-making ability

Work under close supervision

Well protected environment with minimal hazards or obstacles

Stable work schedule with no fluctuations

Supervisory Responsibilities

Positions at this level are not responsible for any supervisory functions, or responsibilities, but may occasionally be asked to orient and / or train new employees or volunteers.

What We Offer

IRCO is a very employee-friendly workplace and offers great benefit package to our staff :

Many flexible working arrangements and schedule

Amazing opportunity to work with people who come from all over the world

Work that helps your community

3 to 6 weeks of PTO per year

401k match of over 100% on first 5%, immediate vesting

3% match for student loans or college savings

12 Paid Holidays and 1 Floating Holiday

Medical & Dental insurance options with 90% coverage for employee AND Families, no deductibles

Employer Paid Life, Short term, and Long-term Disability Insurance

Flexible spending account

Required Engagement

Engage fully in DEIB training, recommended professional development, as well as other assigned or required training activities. This engagement can also include participation in optional activities that embrace IRCO values and DEIB initiatives, such as active membership in an affinity group and / or joining a strategic plan workgroup .

How To Apply

Complete the IRCO application in our Careers Portal : IRCO Application for Employment.

Upload your resume and cover letter addressing your qualifications for this position IRCO Careers .

For questions about this position, please email jobs@irco.org

Please note that physical applications are accessible from IRCO's main office, 10301 NE Glisan, Portland, OR 97220. Due to the high volume of applications received, we will not be able to contact applicants or return calls regarding applications. Complete applications should include a cover letter, resume, and IRCO application.

IRCO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any characteristics protected by law. We will make reasonable accommodations to meet our obligations under the Americans with Disabilities Act (ADA) and state disability laws.

Salary Description

Starting at $48,600 per year based on experience

Salary : $48,600

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