What are the responsibilities and job description for the Billing Administrator position at Irex Services?
OVERVIEW
The Billing Administrator will be responsible for key administrative functions supporting the Vertical Access Businesses; both the Pittsburgh branch and the new Columbus branch venture. This position will have a key focus in Billing and will also be required to assist with duties with Payroll and Accounts Payable. The Billing Administrator will report to the Office Manager. The Billing Administrator is responsible and accountable for the results related to the key responsibilities described below.
KEY JOB RESPONSIBILITIES
- Billing
- Lead preparer of all weekly Labor, equipment rental, freight, and all other costing and extensions, to support Office Manager with timely billings
- Review and reconcile all billing timesheets submitted for costing to ensure that the billing hours match payroll hours paid and research and resolve any discrepancies
- Ensure project specific rates and billing classifications are being utilized for the costing to provide accurate billing documents for invoicing
- Interface with field Superintendents to ensure that source documents required for costing are being submitted timely
- Assist Office Manager with invoice preparation and formatting, including AIA set-up and other customer driven requirements in accordance with contract requirements
- Timely submission and delivery of invoices to customers to drive cash flow and meet customer expectations.
- Interface with sales leadership to prepare invoices, answer questions, resolve problems and meet customer expectations
- Provide any change orders for review/entry
- Respond to customer inquiries
- Accounts Payable
- Assist with reviewing invoices for the Columbus branch new venture; ensuring pricing and quantities are correct, along with insuring items are billed for when applicable
- Resolve any known discrepancies on invoices with the Purchasing Coordinator and/or Vendor
- Field payroll processing
- Support the payroll process as necessary including timesheet processing for all Columbus timesheets, including Columbus area – Pittsburgh jobs as directed by Office Manager. Review timesheets for completeness and code per employee/job specifics, including travel and per diem
- Coordinate disbursement of paychecks
- Answer questions and resolve employee payroll questions and problems, interact with business agents as required
- Other administrative support
1. Other duties as assigned as position progresses
Skills and Abilities:
- Strong organizational, verbal and written communication skills
- Exhibit a spirit of cooperation & teamwork with all members of the organization
- Enthusiasm and strong work ethic
- Ability to multi-task, work under pressure and meet deadlines required
Education/Experience:
- High School Degree or equivalent
- Proficient with Microsoft Office Suite
- 2-3 years of office experience
- Basic knowledge of construction industry
Benefits:
We offer a competitive benefits package which includes the following:
- Competitive salary
- Medical, Dental, Vision coverage
- Life Insurance
- 401(k) Retirement plan with company match
- Vacation/Paid time off
The duties and responsibilities described above are not a comprehensive list. Additional tasks may be assigned to the employee from time to time; the scope of the job may change as necessitated by business demands.