Construction Administrative Assistant

Irish Creek is looking for a highly organized, detail oriented and motivated team player to fill our full-time Construction Administrative Assistant Position.

Preferred Qualifications:

· Proficient with Microsoft Office 365

· Familiar with Deltek ComputerEase Accounting Software.

Job Description:

This position will be assisting our Project Management and Estimating Team in estimating & managing commercial, industrial and residential General Construction projects of varying size and scope in PA, NJ, OH and DE. Job responsibilities may include, but are not limited to:

· Compose detailed and thorough Project Proposals & Presentations, including project descriptions for Clients. Present to PM for review.

· Compose, complete, send and track subcontracts, change orders, RFI’s, RFP’s, and other project documentation.

· Compose and send out bid invitations.

· Follow up with bidding subcontractors.

· Prepare project invoices (AIA format).

· Prepare AIA contracts.

· Prepare and complete Change Orders.

· Prepare and assemble Field Project Binders.

· Prepare and Assemble Project Closeout Documentation.

· Assist Project Management with Scheduling (update Microsoft Project)

· Complete project documentation such as submittals, change orders, RFI’s etc.

· Assist PM’s in project research as needed.

Possible Office Task Description: (if PM’s tasks are complete)

· Process Weekly Employee Payroll

· Assist with Tracking of Project Management Documentation.

· Answering Office Phone, taking messages as needed.

· Project Filing, current and completed.

· Assist in maintaining internal documents and forms.

· Assist with Accounts Payable, subcontractor lien waivers.

·

Requirements:

· High attention to detail.

· Positive Attitude and Open Mind for completing tasks and projects more efficiently.

· Work weeks may consist of an average of 40 hours per week. Additional work time may be needed from time to time.

· Elevated level of organizational skills.

· Fluent in Microsoft Office, including Excel, Word, Teams, Share Point, Project and Outlook.

· Adaptability.

About Irish Creek:

Irish Creek Enterprises, Inc. consists of 2 divisions - Irish Creek Excavating (Sitework) and Irish Creek Construction (General Construction). The company was founded in 1993 and is now run by the second generation. Irish Creek continues to expand with an awesome team of field and office personnel. We better our competition by providing a higher level of customer service in all divisions and hold ourselves to a higher standard of quality output. Irish Creek is a growing company and is growing in all divisions. Our culture is a close-knit, team-type atmosphere. There is ample room for upward mobility in the company if the individual shows motivation and a desire to take on additional responsibilities. We invest in our people and our ambition is to support every team member to align their professional and personal goals and enable them to grow within the company.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday

Work Location: In person