What are the responsibilities and job description for the Deputy Program Manager-Hybrid position at Iron EagleX?
Overview
Iron EagleX (IEX) is a technology-driven innovator dedicated to IT modernization and cutting-edge technical solutions in the fields of data science, artificial intelligence/machine learning (AI/ML), and other specialized areas of computer science. We also deliver advanced intelligence and cybersecurity services to the U.S. Department of Defense and other federal agencies. Our team of experts thrives on solving complex challenges, driving mission success through innovation, and fostering a collaborative culture that values integrity and excellence. Joining IEX means contributing to critical missions, working with leading technologies, and advancing your career in a dynamic and rewarding environment.
Responsibilities
Job Duties Include (but not limited to):
- Serves as a member of the Program Management Team. Directly reports to and supports the SOCOM PM providing proactive updates on all tasks.
- Works with the IEX PCA who will own the financial models to analyze and provide customer-facing reporting to show financial status.
- Works closely with IEX Contracts office on purchase requests, contract modifications, subcontracts, cost estimates, ROM development, and other contractual documents
- Assists with subcontract and material purchasing requests. Participates in revenue forecasting using financial administrative tools and data.
- Monitors employee time records for accuracy and compliance. May interact routinely with employees to ensure quality goals are met.
- Proactive in highlighting risks and opportunities from a financial forecast perspective
- Responsible for administrative tracking to include the creation and maintenance of personnel rosters, license tracker, financial forecasting spreadsheet, travel estimates and tracking, and other tools
- Responsible for the IT and Security onboarding of all new hires to include adhering to the onboarding SOP, scheduling new hire appointments, coordinating with IEX staff on onboarding actions, and troubleshooting issues with new hires
- Coordinates the communication and updating of work assignments ss they affect task order expenditure rates and project backlog.
- Assist with audit and compliance activities relating to the contract.
- Provides data to support all Billings and Collection communications on this contract.
- Works with Government COR and other customer leadership on tracking tools; prepares and schedules weekly PMO meeting with customer leadership
- In charge of all administrative duties to include key engagements scheduling, conference room reservations, and calendar management
- Prepares Monthly Status Report (MSR) to include maintaining/updating the template, securing Team Lead and Mission Manager input, formatting, reviewing, and editing the content for consistency, grammar, wording, and completeness
- Responsible for planning and executing quarterly planning conferences to include securing the facility, inviting participants, setting the agenda, preparing and publishing conference invitations and other communications to include day-of slides, scheduling break-out sessions, arranging refreshments, assisting attendees with travel plans, and other duties as assigned
Qualifications
Required Skills & Experience:
- 3-5 years of experience with managing finances within a government program
- Exceptional organizational and verbal/written communication skills; has a growth mindset and a customer service approach to all tasks
- Technical proficiencies in Microsoft Office 365 including SharePoint, Word, Excel, and PowerPoint
- Due to US Government Contract Requirements, only US Citizens are eligible for this role.
Desired Skills:
- Experience with OTA contracts
- Experience in development and maintenance of financial dashboards
- Proficient in the use of Deltek Costpoint
- Experience participating in proposal/task order response planning and submission
Education:
- Bachelor’s degree or equivalent relevant experience.
Security Clearance:
- An active TS/SCI security clearance is REQUIRED
Benefits:
- National Health, vision and dental plans
- 20 days of PTO and 11 paid holidays
- Life Insurance
- Short – and long-term disability plans
- 401(K) retirement plans
- Incentive and recognition programs
- Relocation opportunities
Iron EagleX is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
