What are the responsibilities and job description for the Office Manager position at Ironclad Environmental Solutions?
About the Job:
The Office Manager is responsible for providing administrative and sales support to the branch, ensuring smooth daily operations. This role includes managing communications, assisting sales teams, handling contracts, and overseeing accounts receivable/payable, parts inventory, and inside sales. The Office Manager plays a key role in maintaining efficiency and accuracy in branch operations, supporting the sales pipeline, and managing parts for in-shop pump needs.
Key Responsibilities:
- Answer all incoming calls for three branch locations, routing inquiries to the appropriate department or personnel.
- Assist sales representatives with creating and managing sales quotes for all three branch locations.
- Manage inside sales of parts and miscellaneous products.
- Create and manage purchase orders (POs) for all branches.
- Oversee on-rent and off-rent contracts, ensuring accuracy and timely execution.
- Serve as the local contact for accounts receivable (AR) and accounts payable (AP) inquiries, coordinating with the corporate finance team.
- Manage and order parts inventories for in-shop pump needs, ensuring availability and minimizing downtime.
- Perform other duties as assigned
Why Join Us:
- Competitive salary and benefits package
- Opportunity for career growth and development
- Hands-on experience in a dynamic and supportive work environment
- Be part of a company committed to environmental sustainability and innovation
Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer. At Ironclad Environmental Solutions, you can build a rewarding career and provide exceptional service in the process. The opportunity to advance your career is one click away at Ironclad Environmental Solutions. Ironclad Environmental Solutions is veteran-friendly. If you have military experience, wed love to hear from you! Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer
Job Qualifications:
- Proven experience as an Office Manager, Sales Coordinator, or similar role.
- Strong organizational and multitasking abilities to manage responsibilities across multiple locations.
- Familiarity with AR/AP processes, inventory management, and contract administration.
- Proficient in Microsoft Office Suite, with the ability to quickly learn internal software systems.
- Excellent communication and customer service skills.
- Ability to collaborate with sales teams and maintain accuracy under pressure.
- Experience in parts inventory management or the pump industry is a plus.
- Knowledge of Dodge and PEC reports for sales pipeline management.
