What are the responsibilities and job description for the Senior Administrative Assistant ($32.98-$43.03) position at Irvine Company?
Position Summary :
Performs a broad range of duties for an executive or executive team, as assigned. Responsible for scheduling and preparing agenda for regular and special meetings, for securing requested information and for compiling various reports. Manages appointment requests and maintains assigned calendars. Handles telephone calls, routing them to others or dealing with them directly, as appropriate; arranges conference calls and related meeting room set-up. Prepares a variety of communications including emails, memos, meeting agendas and meeting minutes. Processes expense reports and approves invoices. Monitors budgets for expense and office supply spending.
Job Duties :
- Provide administrative support and coordination on projects as assigned.
- Coordinate and schedule meetings, maintain calendars, and answer calls as assigned.
- Distribute and track documents, ensure proper routing / approvals, and deliver or file when finalized.
- Audit and prepare expense reports and check requests and route for approval.
- Prepare presentations, meeting agendas, letters and other written communications.
- Administer, organize and maintain project files, hard copy and electronically.
- Facilitate in setting up conference calls (e.g., video, or telephone, or other electronic variations) and arranging all necessary meeting supplies (i.e. meeting agenda, exhibits, and lunch orders).
- May book travel as needed.
- Attend project meetings and prepare meeting minutes as needed.
- Perform other related duties as assigned.
Minimum Qualifications / Other Expectations :
Compensation :
Base Pay Range : $32.98 - $43.03
Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.
The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.
About Us :
Irvine Company Apartment Communities (a division of Irvine Company) offers a portfolio of more than 125 resort-style apartment communities in coastal California’s most desirable locations : San Diego, Orange County, West Los Angeles and Silicon Valley.
With world-class amenities, resort-like surroundings and an unparalleled commitment to customer service, Irvine Company Apartment Communities redefines the rental-living experience.
We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.
Apply today to join our employee community, and learn more about Irvine Company , our legacy and our guiding principles .
The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
LI-Onsite
Salary : $33 - $43
