Temporary Office Specialist

Irvine Ranch Water District is accepting applications for a Temporary Office Specialist position in the Recycle Water Department. This temporary assignment will be limited to six (6) months. Qualified candidates are encouraged to submit applications early.

The District: 

Irvine Ranch Water District (IRWD) is a progressive, values-driven agency, with an international reputation for its leading-edge financial management practices, water recycling program, water use efficiency practices, water banking, urban runoff treatment, and energy generation and storage. Established in 1961 as a California Water District under the provisions of the California Water Code, IRWD is an independent special district serving central Orange County. IRWD provides high-quality drinking water, reliable sewage collection and treatment, ground-breaking recycled water programs, and environmentally sound urban runoff treatment to its customers. As an independent, not-for-profit public agency, IRWD is governed by a publicly elected five-member Board of Directors. The Board is responsible for the District's policies and decision-making. Day-to-day operations are supervised by the General Manager. Additional information can be found at the District's website: www.IRWD.com.

 

IRWD Corporate Values 

Irvine Ranch Water District believes that its values drive the character, culture, and capacity of our organization. IRWD was built on values, and we weave them into the fabric of everything we do. Values are the ingredients in our recipe for both institutional and individual success. They are a code of conduct to promote positive outcomes for others and ourselves. They are more than words on a wall or a website. We live by them every day. We pledge to keep them relevant in an ever-changing world.

IRWD's employees enjoy working in a safe, supportive, and nurturing environment where they form strong bonds with fellow employees. To ensure effective communication and promote a collaborative team environment, employees report to work each day in the office or in the field, depending on their positions.

The Position
Under direct supervision, plan, organize and perform a variety of clerical duties including research, records retention and special projects.

SUPERVISION RECEIVED AND EXERCISED 

Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

This position is 100% in-office, meaning employees are expected to work from our Operations office full-time without the option for remote work.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Provide general clerical and administrative support to the department.

Answer department phone line and route calls to appropriate personnel.

Perform a variety of clerical tasks including typing or data entry, proofreading, editing, records retention activities, and ordering of office supplies and equipment.

Respond to inquiries and requests from customers.

Type correspondence and reports, archive documents, sort and distribute department mail, arrange and coordinate meetings, and copy and assemble documents.

Comply with safety work-related practices and attend relevant safety training. 

Perform other related duties as assigned.

Disaster Service Worker: In accordance with Government Code Section 3100, Irvine Ranch Water District employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Education:

High school graduation or equivalent. Applicable college-level coursework is desirable.

Experience:

Two years of clerical/office administration experience is required.

Knowledge of:

• Backflow types, installation, and design requirements are desirable.
• Recycled water uses, inspection requirements, and pipe installation practices are desirable.

Ability to:

• Communicate effectively with all levels of office/field employees and management. 
• Represent the District in a professional manner when dealing with outside professional and vendors. 
• Explain, demonstrate and clarify to others within well-established policies, procedures, standards, and the ability to follow specific instructions and respond to simple and difficult requests from others.
• Add, subtract, multiply, divide, and calculate percentages. 
• Proficient in using Microsoft Office Suite (Excel, Word, PowerPoint). Keyboarding abilities sufficient to perform the job.
• Use good personal judgment and discretion in performing all job functions. Ability to remain calm in crisis and emergency situations. Ability to use discretion when handling and disseminating sensitive and confidential information. 

PHYSICAL DEMANDS

Regularly required to sit, walk, bend, stoop, and stand. Occasionally required to lift up to 25 lbs. Must be able to sit for extended periods of time while performing tasks at a desk or workstation. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.  This may involve repetitive hand movements for extended periods. Ability to reach for documents, supplies, or equipment at varying heights (within a standard office environment) and grasp them, including the use of filing cabinets or shelves. This is primarily a sedentary office classification, although standing and walking between work areas may be required. Occasional standing is required, such as when presenting. Some bending or stooping may be necessary to retrieve files or materials from lower shelves or desks. Good vision is necessary for reading documents, working with computer screens, and performing tasks that require fine detail. Ability to hear in a standard office environment for communication, phone calls, and meetings. Frequent verbal communication with team members, clients, and other stakeholders, including both in-person and virtual meetings, requires clear speech and hearing. Occasional travel may be required to other worksites or conferences for meetings, training, or other work-related activities. The job may require sustained concentration, problem-solving, and decision-making skills. Ability to walk long distances over uneven terrain. The employee should be able to manage work-related stress in a fast-paced environment. These physical demands may vary depending on the specific duties and expectations of the position.

ENVIRONMENTAL CONDITIONS

The noise level is generally equivalent to a typical office environment. The office is maintained at a comfortable room temperature. The office is equipped with air conditioning and ventilation systems designed to maintain comfortable indoor air quality. The work area is equipped with adequate artificial lighting, supplemented by natural daylight from windows where available. The employee will work primarily at a desk, using a computer and other office equipment. The office complies with standard safety regulations, including the use of fire exits, first aid kits, and emergency procedures. Employees are expected to adhere to safety guidelines. The office environment is free from significant environmental hazards such as chemicals, heavy machinery, or extreme weather conditions. 

IMPORTANT APPLICATION INFORMATION AND INSTRUCTION

All applicants are required to complete and submit a District application form online and answer the supplemental questionnaire. Stating "See Resume" is not an acceptable substitute for a completed application.  Resumes or faxed copies will not be accepted in lieu of the District online application.  To apply, click on the "Apply" link located at the top of this page.

 

New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide

 

Applications will be reviewed by the Human Resources Department and the subject matter expert.  Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include:

 

Performance Skills Assessment: will evaluate candidates' proficiency in using Microsoft Office software.

 

Oral Interview Examination: will evaluate the candidates' experience, training, education, and abilities in relation to those factors which are essential for successful performance on the job. 

 

Communication regarding your application and/or status will be sent to the email address listed on your application.  Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

 

Equal Opportunity Employer

Irvine Ranch Water District is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. If you consider yourself a person with a disability, you may contact the Human Resources Department for a reasonable accommodation. 

Salary : $28 - $39