What are the responsibilities and job description for the Project Support Administrator position at IS International Services LLC?
SUMMARY
The Project Support Administrator will have a vital role that is strategically aligned to support the field personnel with the post outage documentation. This role be responsible for scanning all the documentation that is received from outage and categorizing it according to the project and scope.
ESSENTIAL DUTIES & RESPONSIBILITIES
· Receive packages from the field with regards to outages.
· Ensure all materials sent to outage are returned.
· Separate the documentation by type, and scan documents into respective outage folders.
· Assist with the archiving and retention of the previous calendar year’s logbooks.
· Follow the document control, archival, and retention processes per department and corporate standards.
· Support branding and document control awareness.
· Utilize technology to enhance work efforts and prepare reports that represent data obtained through various platforms.
· Participate and facilitate department and project initiatives.
· Actively support the continuous improvement of processes and procedures.
· Overnight travel (less than 10%) by land and/or air.
· Perform other such duties as may be required.
OTHER DUTIES AND RESPONSIBILITIES
· Comply with all safety policies, practices and procedures reporting all unsafe activities to Management and/or Human Resources.
· Participate in proactive team efforts to achieve departmental and company goals.
· Contribute to building a positive team spirit.
· Communicate effectively with subordinates and management at all levels.
· Protect confidential information by not communicating, disclosing to, or using for benefit of third parties.
· Comply with all company policies and procedures.
· Engage in conflict resolution, on an as needed basis.
· Maintain the highest degree of honesty, integrity, and professionalism at all times.
KNOWLEDGE, SKILLS & EDUCATION
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Education and/or Experience: Preferably a two (2) year degree from an accredited institution, but a minimum of a High School diploma and two (2) years of related experience and/or training, or equivalent combination of education and experience.
Language Skills: Ability to read, analyze, and interpret general business metrics and procedural documentation. Ability to effectively present information and respond to questions from groups of managers, clients, customers, suppliers, and the general public.
· Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
· Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
· Computer Skills: Knowledge of database, project management, spreadsheet, word processing software, and electronic mail. Proficiency in Microsoft Office (Word, Excel, Visio, Power Point, One Note, Outlook) Software and Document Management Software.
PHYSICAL DEMANDS & WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, bend, talk and hear. The employee must frequently lift and/or move up to 40 pounds and occasionally lift and/or move up to 60 pounds. The employee is occasionally exposed to toxic or caustic chemicals. The employee’s working environment may be loud.
