What are the responsibilities and job description for the Commercial Job Coordinator position at ISI Design and Installation Solutions, INC.?
Looking to build your career and design your future? You have come to the right place.
About Us:
ILG is a leading provider of flooring, countertop, and window covering installation services in the Phoenix, AZ area. We specialize in delivering exceptional craftsmanship and outstanding customer service to both residential and commercial clients. Our team is dedicated to providing seamless project management and exceeding client expectations at every stage of the installation process.
Job Description:
We are seeking a detail-oriented and organized Job Coordinator to join our team and oversee the logistical aspects of our installation projects in the Phoenix metropolitan area. As a Job Coordinator, you will be responsible for project breakdowns, scheduling, work order generation, labor assignment, billing and ensuring the timely and successful completion of projects while maintaining a high level of customer satisfaction.
Responsibilities:
Order Fulfillment and Billing:
- Track project readiness using construction milestones provided by Field Managers. Prioritize jobs based on stage of construction.
- Breakdown projects into building, floor plan, unit and material type. Utilizing sequence sheets and Field Managers input, generate work orders according to departmental SLA’s.
- Coordinate the scheduling of work orders based on Field readiness or Customer preferences.
- Communicate project timelines, any issues or delays, and milestones to subcontractors, and internal teams as needed.
- Work with Inventory Analyst to ensure product is sourced and ready to meet installation schedule.
- Track completed work and ensure billing is completed timely. Transmit billing to Customers as required and reconcile any margin variances to plan.
Communication:
- Serve as the primary point of contact for internal teams regarding project scheduling, updates, and any questions or concerns that may arise.
- Provide regular progress reports to internal teams, keeping them informed of project status and addressing any deviations from the original plan.
- Act as a liaison between all internal teams to facilitate communication and resolve issues in a timely manner.
Documentation and Reporting:
- Maintain accurate records of project-related information, including contracts, permits, change orders, and correspondence with clients and subcontractors.
- Generate and distribute reports on project progress, resource utilization, and budget variance to management and stakeholders as required.
- Assist with billing and invoicing processes by verifying completed work and reconciling project costs against budget estimates.
- Other duties as assigned.
Qualifications:
- High school diploma or equivalent (Bachelor's degree in Construction Management or related field preferred).
- Previous experience in project coordination, construction management, or a related field.
- Knowledge of the flooring, countertop, or window covering industry is a plus.
- Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Excellent communication and interpersonal skills, with the ability to effectively collaborate with clients, subcontractors, and internal teams.
- Proficiency in project management software and Microsoft Office suite.
- Valid driver's license and reliable transportation.
If you like working with a growing close knit team and helping home owners design the home of their dreams, come build your career with us!
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, individual with disabilities, veteran status, gender identity or national origin.
