Purchasing Coordinator

Summary:

The primary responsibility of the Purchasing Associate is to organize, purchase, and track materials and supplies needed to ensure the successful completion of projects. This individual must be a strong problem solver, strong communicator, and demonstrate diligence and urgency with responses to both customers and peers.

Essential Functions:

Level I:

• Orders materials and supplies efficiently, along with ensuring said materials and supplies are ordered accurately and arrive in a timely manner prior to scheduled installation

• Runs, addresses, and completes Daily Reports

• Organizes and schedules material returns with suppliers, as needed

• Coordinates with vendors to determine product availability and terms of sales

• Analyzes product and delivery systems to assess present and future material availability

• Participates in the development of specifications for products or substitute materials

• Coordinates homebuyer material approvals with Design, when applicable

• Ensures samples are available for designers and customers, when applicable

• Utilizes ERP systems for placing orders, tracking, information gathering and troubleshooting

• Ensures all required daily activities are completed in a timely manner with minimal supervision

• Follows instructions and responds to management’s direction

• Takes responsibility for own actions and keeps commitments

• Completes tasks on time or notifies appropriate person with an alternative plan of action

• Commits to extended work schedules when necessary to reach goals

• Attends all required meetings and trainings

• Follows all Company policies and procedures

• All other job duties as assigned

Level II:

• All functions included in Level I

• Makes informed decisions, but escalates issues when necessary

• Handles higher volume locations

• Assists with the training of Level I employees

• All other job duties as assigned

Level III:

• All functions included in Level II

• Conducts training of Level I and Level II employees

• Conducts root cause analysis

• Recommends areas of improvement

• Takes on special projects

• Acts a subject matter/material expert when handling escalated issues

• All other duties as assigned

Skills and Qualifications:

Level I:

• High school diploma or general education degree (GED) required. Associate’s or Bachelor’s degree preferred.

• Strong written and verbal communication skills

• Interpersonal skills to develop and maintain professional working relationships with builders, vendors, subordinates, and co-workers

• Communicates effectively with customers, co-workers, and supervisors in a professional and courteous manner

• Proactively identifies, analyzes, addresses, and resolves problem areas, conflicts, and issues

• Exhibits sound and accurate judgment

• Explains reasoning for decisions, includes appropriate people in decision-making process, and makes timely decisions

• Strong organizational skills to ensure adequate tracking systems are utilized to maintain and track all required information associated with the ordering and production process

• Working knowledge of internet, spreadsheet, and word processing software and order processing systems

• Ability to perform in a fast-paced environment

Preferred

• Minimum of one year of related experience and/or training; or equivalent combination of education and experience

• Material resource planning and/or production control experience with Systems Application Process (SAP)

• Bilingual experience preferred, but not required (English/Spanish)

• Thorough knowledge of all available products used by the Company as it relates to product installation

Job Competencies

• Basic technology skills, including MS Office Suite

• Professional level verbal and written communication skills and the ability to negotiate agreements between parties with different perspectives.

• High level of organizational skills, time management skills, and ability to work effectively in a fast-paced environment to consistently meet deadlines

Level II:

• All skills and qualifications in Level I

• Minimum of two years related experience and/or training; or equivalent combination of education and experience

Level III:

• All skills and qualifications in Level II

• Minimum of five years related experience and/or training; or equivalent combination of education and experience