Administrative Assistant/Clerk

About us

Island Topsoil is a small family-owned company in Waianae, HI. We are fast-paced, customer-centric and collaborative. Our work environment includes a casual atmosphere and company perks.

Applicants not already located in the Waianae area or not willing to relocate/commute to Waianae need not apply.

This position provides project administrative support to the office team.

Administrative Assistant Primary Responsibilities:

• Provides administrative support to ensure efficient office operations
• Maintains physical and digital filing systems
• Answers phone calls and directs callers to appropriate personnel
• Schedules appointments and signs for incoming packages
• Assists clients and other visitors
• Responds to emails and other digital queries and correspondence
• Drafts and edits letters, reports, and other documents
• Inputs and updates information in databases and spreadsheets
• Prepares meeting agendas and takes meeting minutes
• Operates and maintains office equipment, including printers and copiers
• Works with maintenance and outside vendors to ensure office equipment is in good working order and supply inventories are maintained
• Works closely with other administrative staff supports other colleagues as needed
• Works well with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
• Ensures deadlines are met and adapts to changing priorities

Desired Skills:

• 1 years experience in a similar role
• Excellent communication and interpersonal skills, capable of building and maintaining strong relationships
• Strong organizational and multi-tasking skills
• Strong documentation management skills
• Time management skills with the ability to meet deadlines
• Ability to handle multiple assignments and support multiple team members
• Exceptional skills in organization, diligence, and attention to detail even under pressure
• Strong computer and typing skills
• Ability to work well with all levels of management and staff including outside clients, vendors and contractors
• Sensitivity to confidential information

We provide competitive compensation, benefits package, and opportunities for professional growth. If you are a motivated individual with a desire to contribute to the success of our team, we would love to hear from you.

Please submit your resume detailing your relevant experience.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 1 year (Required)

Ability to Commute:

• Waianae, HI 96792 (Preferred)

Work Location: In person