Treasury Accountant

The County Treasurer’s Office performs all financial functions for Island County, its taxing districts (school, fire, water, etc.) and other units of local government – it receipts, disburses, invests, and accounts for the funds of each of these entities.  In addition, the County Treasurer bills and collects various taxes that benefit many governmental units.  We are a local agent for the Washington Department of Revenue. 

This position is in charge of accounting for all financial and accounting functions of the Treasurer’s office using generally accepted accounting principles and Washington State Budgeting, Accounting, and Reporting system (BARS) requirements.

• Preparing and distributing all County revenue and disbursements through journals, computer input, and fund designation for districts/entities/funds throughout the County.
• Running and distributing a month end standardized financial report for each junior district.
• Monitoring all figures for shortages, accuracy and any potential accounting problems.
• Monthly distribution of revenues received from the Washington State Treasurer’s office to the proper funds and codes, and for the monthly remittance to the Washington State Treasurer’s office of fees, property taxes, and excise taxes collected by the Island County Courts, Auditor, and Treasurer’s office to the State, including maintenance of the related trust accounts.
• Preparation of monthly School District reports as required by RCW, which identify revenues, expenditures, investment activities, fund transfers, and net position of each district – these reports provide the basis for financial decisions made by each district.
• Preparation and distribution of monthly City reports, which identify and remit tax and excise collections of entities for which the Island County Treasurer is treasurer ex officio.
• Maintaining the investment database software by accepting, recording, and confirming junior district investment and withdrawal requests; verifying and entering Island County Treasurer’s Investment Pool (ICTIP) purchases, maturities, and investment interest earnings and receipts; and updating monthly market pricing of investment holdings.
• Recording/reviewing deposits to the County’s bank account for junior taxing districts and for the monthly bank account reconciliation associated with the deposits.
• Recording and posting of the County’s dog license revenues and the monthly bank account reconciliation associated with the revenue.
• Review of monthly bank account reconciliations and warrant payable reconciliations prepared by other employees.
• Administering the Property Tax Auto-Pay program by reviewing new enrollment data, semi-annual verification of ACH withdrawal file, and transmitting secure file to bank.
• Tracking all County and District outstanding debt by amount, interest, and principal balances, for gathering and verifying invoices issued by trustee, making timely payments and recording county and district transactions.
• All accounting and financial functions of the Treasurer’s office not previously identified, which includes the preparation and approval of the input of financial data, general ledger journals and revenue and expenditure distributions for month end.
• Monitoring and assisting the cashier with banking activities when necessary.
• Reviews daily bank analysis and cash flow summary prepared by Deputy Treasurer – Banking & Cashier, and is directly responsible for accuracy of this analysis and associated banking activity.
• Daily verification of cash drawer counts and petty cash fund.
• Overseeing warrant redemptions process.
• Assisting and filling in as backup for all positions as required by the needs of the department.
• Departmental bi-weekly payroll entry.
• Maintains Treasurer’s Office website, including updating links and posting of reports.
• Answer daily phone calls from individual and business customers.
• Perform other tasks as directed.

• Proficiency with Microsoft Office software products

• Experience with financial accounting software

• Possess good math skills and detail orientation

• Produce accurate work that is complete in accordance with daily deadlines

• Records and files maintained and well organized

• Professional personal appearance and demeanor

• Follow instructions and adhere to existing policies and procedures

• Maintain confidentiality of sensitive information

• Able to work independently; self-motivated

• Proficient English writing and verbal communication skills including correct grammar

• Interact with other individuals to obtain information and resolve problems

• Comfortable supporting the agenda and policies of the Treasurer’s Office in a professional and articulate manner

• Willingness to cross train to perform other office responsibilities as backup

• Interest in solving problems and making improvements

• Enjoy providing excellent service to all customers

• Interest in and willingness to learn new things on a financial team

• Possess flexibility and a sense of humor

• Required: Four-year accounting degree or two-year accounting degree and equivalent current work experience

• Required: At least three years prior (recent) work experience in accounting and financial reporting, preferably in a government treasury environment.

• Required: Proficiency with Microsoft Excel, Word, and Outlook

• Desired: Advanced accounting certification, such as MBA, CPA, CMA, proficiency with Central Square Finance Enterprise government accounting software, familiarity with Sympro (or equivalent) investment database software, experience in investment accounting practices, and/or BARS knowledge.

• Previous real estate, Title Company, and/or professional customer service work experience helpful

• Previous experience with property database software helpful

• Must be bondable (a background check may be required)

• Valid Washington State Driver’s License

Island County is an Equal Opportunity Employer.

Salary : $82,343 - $91,276