Administrative Assistant

Job Title: Administrative Assistant

Location: New York, NY 10001

Employment Type: Full-time

****Must have HR Assistant Experience****

Need Young Guy...just 2-5 years of experience

MUST HAVE:

• Good job history with proven loyalty (Stable work experience)
• Experience as a receptionist
• Excellent written and verbal communication skills
• Ability to multitask and manage time effectively
• Preferred law or Accountant firm experience

NICE TO HAVE:

• Bachelor’s degree or equivalent
• Experience in customer service and office management
• Proficiency in Microsoft Office applications

Key Responsibilities

• Greet visitors in a friendly manner and handle incoming phone calls, emails, mail, and shipments.
• Manage printing, copying, and standard office equipment (including supplies like printer ink, toner, and paper).
• Assist with basic tech issues around the office.
• Prepare conference rooms for meetings and coordinate catering when needed.
• Type memos, meeting minutes, letters, reports, and forms from dictation.
• Maintain record-keeping systems for passwords, contacts, files, and employee directory.
• Sort, receive, and distribute mail correspondence between departments and personnel.
• Manage and organize pantry and storage rooms, keep inventory, and place online orders.
• Receive and distribute packages and deliveries.
• Act as the point of contact for inquiries regarding general accounts, codes, or passwords.
• Schedule meetings and appointments for firm members.
• Coordinate travel arrangements as needed.
• Assist with planning office events and coordinating lunches.
• Complete end-of-day office tasks (cleaning kitchen area, starting dishwasher, turning off devices, etc.).