CLERICAL

Italian Terrazzo & Tile Co. of Brevard, LLC

Position Title: Flooring Administrative Assistant 

Department: Administration

Reports To: Branch Manager

Position Type: Regular full-time

General Summary

Oversee administrative function of flooring installation branch.

Essential Job Functions

1. Provide administrative support to Branch Manager.
2. Provide high level of customer service to builders, homeowners, subcontractors, and branch team members via phone, email, and in person.

1. Perform cursory review of work order against builders’ selection for accuracy including change orders.

1. Run weekly aged open orders report for branch.
2. Collect complete compliance packet from new subcontractors and turn in to Business Services for set up.
3. Ensure signed lien release received from subcontractor prior to payment and turned in to Business Services department.
4. Coordinate between Project Manager and Accounts Receivable for the submission of additional work authorizations.

1. Coordinate material delivery for arrival prior to installation.
2. Coordinate with Project Managers to maintain schedule dates (material request dates).

1. Order office supplies and first aid kit refills.
2. Other clerical duties as assigned

Education and Experience

1. High school diploma or equivalent.
2. Minimum 1 year of experience in the construction industry.  Flooring experience preferred.
3. Computer literate with ability to learn software quickly.
4. Detail-oriented, self-starter with ability to work in fast-paced environment.
5. Ability to multi-task is required.
6. Flexible, positive, team player.

Other Requirements

1. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. 
2. Travel required: negligible

Any offer of employment is contingent upon pre-employment drug screen and criminal background check.

This job description is intended to provide an overview of the work to be performed and the qualifications for success and can not be construed as an employment contract.  Any statements made in this job description are subject to change at the discretion of Italian Terrazzo & Tile Co. of Brevard, LLC.

Italian Terrazzo & Tile Co. of Brevard, LLC is an Equal Opportunity Employer and makes employment decisions without regard to race, color, sex, national origin, age, religion, physical or mental disability, military status, or any other protected class.