Experiential Events Manager- 5111

itD is a leading, woman and minority-owned global technology consulting company. We are seeking a global Experiential Events Manager to join our diverse and dynamic global team.

The role is short term and fully remote (work from home!), CST or EST preferred. The individual selected will be instrumental in helping us continue to deliver excellence to our base of leading global accounts.

You will also interact closely with itD's Communities of Practice, expand your network, and grow your career. This is a unique chance to meet others who think differently and are passionate about challenging the status quo!

Job Title: Experiential Events Manager

Location: Remote (CST or EST preferred)

End date: Oct 31, 2025

Travel Requirements: WebexOne 2025 set-up and execution dates, Thursday Sep 25 - Thursday Oct 2 (Event is Sept 28-Oct 1)

What Youll Do

Lead three cross-functional event workstreams for WebexOne 2025; responsible for all strategy, planning and execution of the workstreams, keeping them organized, facilitating collaboration, and assisting with unblocking throughout projects:

Activations & Entertainment

• Research, planning, and coordination of all ancillary entertainment and experiential activations
• Communicate/present all details regarding booking, execution, budgets
• Be able to build a budget from concept to final design
• Meticulous understanding / able to explain step by step the details needed to get to the next time to then get to the final execution
• Able to communicate visually their ideas, concepts, thoughts
• Understand scheduling, workback plans and working with vendors
• Understanding of how-to visually map activations to floorplan and timeline
• Understanding industry trends (ins and outs), how to connect with the attendees
• How to up level a concept look at a blank space and reinvent it

Ancillary Events

• Planning and coordination of all ancillary events at WebexOne (menu, lighting, decor, furniture, entertainment, giveaways, staffing, vendors, logistics etc.)
• Be able to communicate with stakeholders what the deadlines are, budget confirmations and understand their needs to execute
• The ability to pivot quickly as scope changes for ancillary events within workstreams

Furniture & Decor

• Coordinate the idea, mapping and contracting of all furniture and decor
• Organize delivery and pick up of all furniture and decor
• Research and source local vendors if needed

Swag

• Understand not all areas of the event are the same; each workstream has a unique touch and must curate all concepts towards that
• Lead event swag planning by developing and executing a plan for all event swag by category (WEE group, AR/PR group, Training group, general attendees, customer advocates, award winners, event staff, Webex booth, etc.)
• Responsible for ordering, shipment, and distribution of all swag at WebexOne to the appropriate places (working with Webexs swag agency)
• Create and manage a form where WebexOne workstream leads can request swag for their various tracks/programs. Determine if the request falls within an existing category or would require additional funding outside the existing budget.
• Liaise with Expo lead to ensure swag rules for Webex internal subgroups (i.e. UX, Webex Academy, etc.) are discussed and planned for in advance, adhering to
• Webexs brand standards. The goal is to ensure a cohesive approach to distributing Webex branded swag rather than creating new sub-brands on swag for internal programs.
• Liaise with Expo lead to ensure a plan is in place for sponsors & Webex booth to store any permitted swag onsite

Overall:

• Overall day-to-day project management of workstreams, creating the workback plan, overseeing, timelines, budget execution, reporting, project change notices, facilitating collaboration, and assisting with unblocking throughout the project
• Coordinates, lead and collaborate with workstream contributors during weekly workstream status update calls
• Provides input on overall event production schedule to Ops Lead
• Responsible for creating slides in WebexOne master walking deck to communicate plans for all workstreams
• Monitors event deadlines and change management logistics in real time to ensure they are met across all stakeholders

Required qualifications and skills

• Global and/or Enterprise events on a large scale
• 5 years experience in event or project management roles supporting meetings, operations, speaking programs for in-person 1st party events
• Experience managing experiential elements of events (activations, entertainment, gamification, branding details), along with tradeshow experience, is preferred
• Very logistically strong, with exceptional organizational and project management skills, including overseeing complex workstreams across multiple functions composed of both technical and non-technical members
• Pays attention to detail and can multi-task (spreadsheets and checklists are your best friend)
• Excellent time management with the ability to ensure stakeholders meet deadlines
• Effective communicator with superb written and verbal skills, who can communicate clearly and professionally with customers, team members and other stakeholders
• Ability to maintain the highest level of professionalism and integrity when interacting with C-level executives, suppliers, attendees, speakers and talent
• Uses communication to build relationships with others and foster teamwork
• Strong people skills. No one is a stranger, and you understand how to connect with everyone, treating all with respect
• An independent problem solver who is solution oriented and takes initiative without being prompted
• Expectational research skills, able to deep dive into the details of a concept; Able to take a concept and be able to share their vision clearly
• Can handle a high volume of demand leading up to and during the event
• Basic understanding of technical subjects and emerging technologies and relevance to the marketplace
• Capable of producing executive level PowerPoint slides for meetings
• Familiarity with Microsoft Excel, SharePoint, and Project Management tools
• Comfortable using Webex collaboration software as main communication tool
• Ability and willingness to travel 7-14 days for pre-event site visits and to support the event in-person in September 2025. Note: travel to San Diego, CA during WebexOne dates of Sept 26 – Oct 2 (includes set-up and tear-down) are mandatory.

Preferred qualifications and skills

• A “Do What It Takes” Team player who leads by example demonstrating how to work productively and with a positive attitude
• This person thrives in a fast-paced environment and can demonstrate grace-under pressure
• Demonstrates strong leadership and interpersonal skills to motivate the team and encourage them to work together to achieve a common goal
• Tech Industry
• Marketing Events
• Trade Shows
• Booth Management
• Product Marketing

Education

BA/BS

Company description

About itD:

A woman-and minority-owned digital consulting company, we celebrate individuals and diversity, cultivating a culture where our people can excel and lead balanced lives. Recruitment at itD is guided by an unwavering principle: Only hire the best. Because we have the best people, we have the privilege of working with the best clients, doing the best work, and effecting transformative change at work and in our communities.

What you get:

You get the chance to work with some of the best brands and high-performance teams out there! itD offers our W2 consultants’ excellent benefits such as medical, dental, vision, life insurance, paid holidays, paid time off and sick time, and 401K matching. We are growing and we want to see you grow!

Log onto iTalentdigital.com to learn more about what working at iTalent can mean for you.