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JOB SUMMARY
The Sourcing Specialist oversees office management systems and procedures of the discontinued materials function of the company. The role is responsible for managing QuickBooks for inventory additions and issue POs for inventory control, maintains records of product received, and a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
KEY RESPONSIBILITIES
- Oversees, maintains, and monitors manual or computerized inventory control system for raw materials and finished stock
- Identifies and procures discontinued roofing shingles from a variety of sources
- Manages QuickBooks for inventory additions and issue POs for inventory control
- Prepares and maintains shipping records, makes up bills of lading, and posts weight and shipping charges. Verifies incoming shipments against bills of lading
- Maintains records of goods received. Rejects damaged goods and corresponds with shipper to adjust damages or shortages
- Manages payment arrangements as well as coordinating shipping from the source to DMI
- Gathers information and records to draw up purchase orders for procurement of materials and services
- Interacts with customers to provide information in response to inquiries about products and services and to handle and resolve complaints. Excludes individuals whose duties are primarily sales or repair
- Handles inquiries from potential customers regarding availability of discontinued roofing shingles
- Coordinates with lab operations and/or JPCI to initiate a test and location fee
- Provides the results of the test to the customer
- Coordinates with lab operations to fulfill the shingle replacement order and ensures it is sent to the correct location
- Compiles information and records to draw up purchase orders for procurement of materials and services
- Performs clerical work of routine, but varied nature including proficient typing of reports, forms, memos, letters, and other office materials
- Files, posts information, sorts, distributes mail, and answers phone
- Requires periodic summary reporting to Management (Director & VP) regarding the inventory costs, etc
ROLE QUALIFICATIONS
EDUCATION & EXPERIENCE
REQUIRED
- High school diploma or equivalent
- At least two (2) years of related job experience
- Must be able to work in a fast-paced, change and deadline-oriented environment
- Ability to work effectively in a team environment
- Strong attention to detail and problem-solving skills
- Ability to effectively balance multiple tasks
- Effective decision making
- Proficient with Microsoft Office Suite or related software
PREFERRED
- Bachelors or degree in related field
KEY COMPETENCIES
- Results-Oriented: ability to plan, schedule and organize professional schedule to achieve strategic goals within or ahead of established time frames
- Adaptability to Change: ability to be flexible and supportive, react swiftly to and able to positively and proactively assimilate change in rapid growth environment
- Interpersonal Communication: ability to choose a communication behavior that is both appropriate and effective for a given situation; the ability to understand and manage your own emotions, as well as recognize and influence the emotions of others
- Team Orientation and Collaboration: ability to successfully build and maintain collaborative relationships to work effectively together as a team through shared responsibility, respect, and empathy to complete a shared goal for a common good
- Accountability: ability to act with a clear sense of ownership; takes personal responsibility for decisions, actions, deliverables, and failures; establishes clear responsibilities and processes for monitoring work and measuring results; embraces experimentation, creativity, and positive change
- Cultural Competence: ability to understand and respect values, attitudes, beliefs, and mores of the member that differ across cultures, and to consider and respond appropriately to these differences in planning, implementing, and evaluating health programs and interventions
WORKING CONDITIONS/EQUIPMENT USE
- Work is performed indoors in a typical office environment - not substantially exposed to adverse environmental conditions.
- Must be able to lift up to fifteen (15) pounds
- Frequent use of office machines to include telephone, computer, and printer
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