What are the responsibilities and job description for the OPERATIONS COORDINATOR position at IVI America?
Job Purpose: The Operations Coordinator enhances the effectiveness of the Operations Department by providing information management support, by implementing administrative systems, procedures, and policies, and by monitoring Department projects. This is a responsible position that works independently, with minimal instruction or supervision.
Essential Functions and Accountabilities:
- Maintain on-going administrative files for vendors and projects
- Assist in HIPAA duties as requested
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Work with landlord building maintenance personnel to ensure the RMA standard of office security, environmental & climate controls, lighting, and cleanliness are observed.
- Administer the alarm system: add and delete employee codes, appoint and change passwords, and establish response procedures for alarm calls.
- Remain proactive with cost efficient vendor selection and administration.
- Assist in oversight of renovation and office maintenance projects as directed.
- Assist with maintaining telephone communication systems.
- Maintain the master key system
- Respond to all operational emergency situations in order to resolve any incident, which could potentially harm personnel, patients, and/or visitors.
- Maintain an internal communication climate and network that promises open, accurate, timely, and two-way exchange of information, ideas and concerns.
- Associates Degree Preferred but work experience acceptable
Position Requirements/Experience:
- 3 years’ minimum of relevant work experience
Technical Skills:
- Basic computer skills; word, excel and email - required
- Knowledge of office procedure and office machines (i.e., computer, fax, copier, etc.).
IVI-RMA offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week.
- Medical, Dental, Vision Insurance Options
- Retirement 401K Plan
- Paid Time Off & Paid Holidays
- Company Paid: Life Insurance & Long-Term Disability & AD&D
- Flexible Spending Accounts
- Employee Assistance Program
- Tuition Reimbursement
About IVIRMA Global:
IVIRMA is the largest group in the world devoted exclusively to human Assisted Reproduction Technology. Along with the great privilege of providing fertility care to our patients, IVIRMA embraces the great responsibility of advancing the field of human reproduction. IVIRMA Innovation, as one of the pillars of IVIRMA Global, is a renowned leader in fertility research and science. Check out our websites at: https://rmanetwork.com/ & https://www.ivirma.com/
EEO
“IVIRMA is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: IVIRMA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at IVIRMA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. IVIRMA will not tolerate discrimination or harassment based on any of these characteristics. IVIRMA encourages applicants of all ages.”
