Purchasing Coordinator

This position is responsible for working with IVI’s Engineers, Project Managers, Estimators, Field Foreman, Shop Foreman, Shipping/Receiving, Tool Crib and suppliers in purchasing and expediting equipment, materials, products, rentals and services. The Purchasing Coordinator will work daily to monitor and control shop and job site costs.  

Responsibilities

· Evaluate requests for purchase of supplies, equipment and services to determine the appropriate procurement method to purchase, bid, or identify a new source of supply.

· Assist in the development of bid specifications and standards to ensure the lowest pricing, promote competition and maintain quality

· Provide support to employees regarding requisitions, purchase orders and vendors

· Process requisitions into purchase orders in accordance with company policies and procedures and ethics guidelines

· Compile and maintain organized purchasing records by assuring that purchasing activities are fully documented

· Enter daily purchase order/job cost transfers into Sage

· Follow up/expedite calls on outstanding orders using e-mail whenever possible, to maintain documentation of conversations

·  Perpetually maintain inventory records or materials and supplies and ensure the accuracy of such is maintained

·  Check stock material on a daily basis to ensure min/max material levels are maintained

· Maintain the status of open order records and arrange for the receiving document to be filed so that it can be mated easily to the corresponding incoming invoice

· Work closely with Receiving Department to ensure proper supplies have arrived including work on the expediting report and follow as needed.

Qualifications

SKILLS/ABILITIES

· Strong attention to detail

· Ability to work under pressure and coordinate numerous activities and groups of people who need to cooperate to achieve maximum efficiency

·  Demonstrated ability to utilize technology in completion of duties

·  Ability to work with employees at all levels of the organization

·  Ability to work with a diverse set of personalities

·  Ability to multi-task

REQUIRED EDUCATION/EXPERIENCE

· High School Diploma or equivalent required

PREFERRED EDUCATION/EXPERIENCE

· Post-Secondary education in Supply Chain Management

· 1-3 years’ experience in manufacturing/construction purchasing environment preferred. 

· Background in purchasing/buying various steel, knowledge of structural steel, negotiating steel prices, knowledge of spiral, ducting, metal rings, fasteners preferred.