School Front Office Receptionist

Interviewing immediately

Contract begins July 2025 through May 2026.

Looking for long term employee. Pay based on skill set and experience.

Seeking a Front Office Receptionist at Ivy Hall Academy, a thriving PK-12th grade private school near the Riverwoods in Provo. Individual should be friendly, industrious, and patient. Able to complete assigned tasks quickly and competently on own initiative. This role requires working with children, parents, teachers, and visitors to the school, presenting a welcoming image.

Responsibilities fluctuate day to day, with consistent required tasks including:
Main Role: Front desk communication: greet parents, students, teachers, and visitors; answer the phone and respond to office email. This person must be outgoing, uplifting, dress professionally, be the first face forward person to welcome everyone to school, and the cheerful voice on the phone.

Check teacher Attendance- everyday

Supporting teacher/student pickup, drop off, student safety into and out of the school

Communicating with parents for student attendance, check in and out

Answering the phone and school related questions, 'sales' of the school

Supporting school PTO President, help communicate and set up for planned events

Support repairs, warranties for school items

Report purchases for teachers and admin, to be ordered, received, and delivered as arrives

Changing the school voicemail to reflect school closures and various events, signs on doors for events

Help with admissions process as determined by registrar: Answer basic school questions for inquiring parents, set up tour scheduling for Principal , shadow days, keep track of Lower school admissions

Update enrollment spreadsheet/class rolls

Schedule and help with all emergency drills

Folders prepped for tour, and answering general enrollment questions

Managing Principal internal Google Calendar

Creating digital flyers, distributing announcements and publishing events

Sending school wide emails, reminders and announcements per the Principal

Gathering, making and printing assembly awards monthly

Daily: responding to all texts, calls, and communication

Responding to the school emails, forwarding to applicable staff

Mange/update CCL background checks and fingerprints for all teachers

School "nurse like" responsibilities: calling parents for sick students, documenting medication distributing band aids and stocking supplies for teacher medical kits.

Creating office passes for students to be excused from class.

Watching children at the front office waiting for parents

UVU Interns- scheduling tours, creating semester calendar/ schedule, managing schedules with Principal

Constantly updating master calendar

Birthdays for the teachers and staff: getting cards signed, getting gift cards for teachers

Assist parents and students buying occasional uniforms

Making all forms for teachers class field trips- add those events to the calendar. Communicating approval

Post on Alma for school wide announcements per Principal

Managing Doordash orders

Managing and cleaning the front lobby

Misc. projects as assigned by Principal

Supporting all teachers and staff with positive and kind professionalism

Managing aides, interns and assistants with any misc. projects and getting subs
Supply checking and reporting, stocking deliveries

Assist Principal as needed

Required:
Organized, fast, efficient, proactive, dependable and punctual

CCL Background check clearance (may be completed upon hire)
Technology Skills: Gmail, Google Drive, Word processing

More technology background the better, quick and a fast learner with Mac computer

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Schedule:

• Day shift

Ability to Commute:

• Provo, UT 84604 (Required)

Ability to Relocate:

• Provo, UT 84604: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $20