Event Coordinator (TRIO Grant-Student Support Services)

Position Summary : The Event Coordinator performs a variety of tasks related to the creation and management of external events and group activities for the TRIO program and coordinates with other departments for on-campus events or activities. The Event Coordinator works with the Director of TRIO to plan and book off-campus travel for the purpose of cultural exposure and four-year college transfer possibilities. The Event Coordinator is responsible to input travel requests through college systems for approval under the direction of TRIO staff and handles marketing materials, event supplies, and handouts for all events attended by TRIO students / staff on- or off-campus. The Event Coordinator will also appropriately document student participation and follow up after the conclusion of these events.

Duties and responsibilities include but are not limited to :

• Develop yearly events calendar for cultural trips, four-year college visits, workshops, etc.
• Plan program events for students according to needs of program participants and within allotted budget.
• Organize and assist with facilitation of Academic Success Workshops.
• Create, edit, and maintain promotional materials for the department according to grant specifications and in collaboration with the marketing department.
• Attend weekly staff meetings and professional development sessions as determined by the project Director.
• Assist project Director in the evaluation of program events and activities.
• Document student participation in program events in Student Access system.
• Attend trips / visits / workshops at the discretion of the project Director.
• Provide guidance and referrals to IvyCares or other outside agencies as appropriate.
• Conduct all activities within the established guidelines of the Family Educational Rights and Privacy Act (FERPA) and complete confidentiality.

The above listed functions require various degrees of independence, judgment and discretion, and the ability to be mobile in the office and / or work area. The statements contained herein describe the responsibility and essential functions of this position but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

Minimum Qualifications :

The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

NOTE : This is a grant-funded position. There is no guarantee of employment beyond the grant period, which ends August 31, 2025. Although the grant is expected to end on that date, sometimes additional funding can be obtained to extend a grant beyond the end date. If that would occur, your employment under the grant might also be extended.

Ivy Tech Community College is an accredited, equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.