What are the responsibilities and job description for the Executive Director of Finance and Administration position at IvyTech?
GENERAL PURPOSE AND SCOPE OF POSITION :
This position provides financial, accounting, and administrative leadership and support for the Ivy Tech Foundation. Key areas include leading operations for endowments, property, scholarships, grants, investments, contract management, and budgets.
MAJOR RESPONSIBILITIES :
Manage statewide scholarships with active interaction with campus staff, ensuring they are accurately tracked and expended in a timely manner. Act as liaison for the statewide scholarship database system.
Endowment management including allocation of investment income to accounts on a monthly basis. Reconcile monthly bank statements for investment accounts and assist with performance reporting.
Manage grants accounting and support compliance.
Record appropriate entries related to the purchase, ownership, and divestiture of real estate, including related lease or depreciation activity. Coordinate leases for rental properties and ensure payments are being received.
Lead annual scholarship budgeting in partnership with campuses and Systems Office Financial Aid. Provide training and support to campuses throughout the process.
Manage the annual budgeting process for systems office and campus expenses for College Development. Establish access to accounting systems in order to process invoices and monitor budgets.
Oversee contracts including compliance review.
Assist with the monthly closing process, annual audit, 990 preparation, pledge reporting, and prepare financial reports as requested.
Manage policies and procedures and update them as necessary.
Provide operational training as needed for campus financial staff. Orient new staff in fiscal operations of Ivy Tech Foundation.
This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.
SUPERVISION RECEIVED : Chief Financial Officer of the Foundation
SUPERVISION GIVEN : Staff Accountant for Finance and Administration
EDUCATION AND EXPERIENCE :
Bachelor's degree in Accounting or related field required; CPA preferred.
A minimum of 5 years of progressive fiscal management, auditing, or investment management experience is required, preferably in fund accounting or not-for-profit organizations.
Excellent communication (oral and written), planning, problem-solving, organization, project management, and customer service are required.
Must consistently exercise independent judgment and discretion in matters of significance.
Must be able to problem solve and work effectively independently and in a team environment.
Must demonstrate the ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.
Ivy Tech Community College is an accredited, equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.
