What are the responsibilities and job description for the Executive Assistant position at IW Design?
We are looking for an executive assistant / daily accounting for a high end interior design/architectural/construction firm. Who can deal with fast paced work and pressure. Pay will be based upon knowledge and experience. This is a 10-99 Job as a sub. Please check out our website for more information
www.thedbkgroup.com
What we need
CLIENT COMMUNICATION
- Familiarize yourself with all jobs, projects, outlines, billing involving all clients
- Get to know clients and communicate directly with them
- Communicate updates, needs, billing, etc with clients
- Communicate with clients regarding all details (send emails from our executives)
DBK OFFICE
- Mange weekly accounts receivables
- Manage accounts payable and accounts receivable files
- Keep organization with all vendors DBK has paid
- Manage accounts receivable and accounts payable
- Manage DBK rent from subs
- Order items as needed
- Keep track of supplies in office and coordinate orders
- Check Mail
- Create client proposals, invoices, convert over to BuilderTrend invoices(Our management software)
o Update files and mark as paid vs not paid
- Create descriptions, material lists, POS, etc. (any document that needs to go to client to sign or a vendor to sign)
- Work the filing system
VENDORS
- Order materials as needed
- Communicate with vendors regarding needs
- Understand billing with vendors and what is due/paid/etc.
MISC
- Coordinate all miscellaneous tasks as necessary
- Keep in communication with CPA accountant
Job Types: Full-time, Part-time, Contract
Pay: $16.00 - $25.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Indian Wells, CA 92210 (Required)
Ability to Relocate:
- Indian Wells, CA 92210: Relocate before starting work (Preferred)
Work Location: In person
Salary : $16 - $25