What are the responsibilities and job description for the Administrative Assistant/Receptionist position at J-Berd Mechanical Contractors, Inc?
Are you a friendly and detail-oriented individual who enjoys creating a positive and well-organized environment? If so, we have a great opportunity for you!
At J-Berd Companies, we believe in a supportive environment where everyone's contributions are valued. We're looking for a reliable and personable Administrative Assistant to be the friendly face and helpful center of our Sauk Rapids office. You'll play a key role in making visitors and staff feel welcome while providing essential administrative support to our team.
Responsibilities:
- Greet and welcome customer phone calls in a professional and confidential business environment
- Welcome and direct visitors and staff to the appropriate locations
- Maintain safe and clean reception area for efficient processing
- General filing; electronic and paper
- Prepare outgoing mail including scheduling of Fed Ex, UPS and Spee-Dee packages
- Distribute incoming mail and deliveries
- Maintain and update various reports and spreadsheets
- Print AP invoices daily
- Assist with entering invoices for accounts payable
- Assist with AR
Competitive & Complete Benefits Package:
- Health and dental insurance
- Generous retirement plan with Employer Match
- Paid time off
- Continuing education
- Short term disability insurance
- Accident insurance
- Life insurance
Hours: Monday - Thursday 7 am - 5 pm and Fridays: 8 am - Noon
EOE
Qualifications & Skills:
- Possess a sense of urgency to get things done
- Flexible personal style to work with diverse personalities and committed team player
- Professional yet personable demeanor
- Ability to effectively communicate
- Proven customer service skills
- Proficient in Microsoft Excel, Word, and Outlook
- Detail oriented
- General math skills
- Ability to multi-task
- Organization skills
