What are the responsibilities and job description for the Labor Coordinator position at J. F. Ahern Co.?
Looking to join one of the best mechanical and fire protection contractors in the United States? Join our team! Ahern has an exciting opportunity for a Labor Coordinator located in Fond du Lac, WI. We consistently rank as one of the top specialty contractors in Wisconsin, are in the top 15% of specialty contractors across the US, and have received several regional workplace excellence awards over the years for our outstanding commitment to our employees. Building our first-class reputation didn't happen by chance. It has developed since our inception in 1880 through our commitment to top-notch business practices, continuous improvement, and dedication to our number one asset : our employees. You owe it to yourself to find out what Ahern has to offer!
How you will contribute :
The Assistant Labor Coordinator is responsible for a variety of administrative duties including scheduling and onboarding fire protection field personnel who travel to jobs throughout the United States , managing employee records, coordinating pre-employment, on-the-job safety requirements, tracking terminations, and administering union wage rates.
- Liaison for traveling fire protection field employees to answer questions, ship / mail equipment, material and / or other necessary items as requested, and fulfill manpower requests by working with the Superintendent to match appropriate skills needed for each project
- Supports the drug testing process for union employees
- Accuracy in entry and maintenance of time entry by field foremen
- Initiating required onboarding and offboarding paperwork, and confirming all information is completed in a timely manner
- Responsible for providing all safety equipment necessary for new hires
- Entry and maintenance of employee multi-state licensing requirements, tracking of expirations and renewals, continuing education requirements, ensuring all fitter safety certifications / requirements are current (including contractor requirements), and tracking field tool inventory lists
- Point person for both 669 Roadfitter and multiple city local unions to contact regarding items related to their members
- Manage and maintain multiple spreadsheets to track the various requirements for field labor to work in multiple states
- Process and prepare professional, error-free paperwork and correspondence including daily, weekly and / or monthly field labor reports
- Plans and organizes annual foreman meeting, including scheduling presenters, travel logistics, technology requirements, and agenda, in collaboration with the Superintendent
- Manages, orders, and calls off rent of all equipment for National projects, as well as approving invoices and handling invoicing disputes
- Assists in project meetings and takes minutes for field turnover meetings as needed
- Provide exceptional customer service to field employees who work fully remote, as well as office employees and managers in need of Labor Coordination information or assistance
- Liaison for Safety, Payroll, Human Resources, and Purchasing for questions relating to FP field employees
- Performs other related duties as requested or assigned
What you need to qualify :
Ahern will make the most of your Associate / Bachelor’s Degree or combination of education and experience. You can stand out above other candidates by having prior Labor Coordination experience including labor / union agreements in the construction industry. Candidates must have excellent communication, a collaborative mindset, a high level of detail orientation and organizational skills, and the ability to thrive in a fast-paced work environment with multiple projects going on simultaneously.
What's in it for you?
Ahern extends our commitment to excellence by passing a significant amount of profits back to employees through bonus programs, a generous 401K match, and a health benefits package that ranks in the top 20% nationwide. Ahern understands that our employees have diverse needs, which is why we provide a variety of rewards to support employees and their families at every stage of life. Our offerings include financial planning, work-life balance initiatives, family support resources, wellness programs, and essential insurances.
Additional Benefits Include :
Ahern is an Affirmative Action / Equal Opportunity Employer and encourages veterans, women, minorities, and disabled individuals to apply.
