What are the responsibilities and job description for the HR/Office Administrator position at J&F Facility Services Inc.?
Job Summary
At J&F Facility Services, Inc We are seeking a dedicated and detail-oriented Human Resources / Office assistant to join our team. They will also provide administrative support for each department staff within the immediate work area. This position requires someone with an outstanding attitude, who is flexible, energetic, hardworking, well-organized, accurate, reliable, independent, and self-motivated. The ideal candidate will play a crucial role in managing various HR functions, including talent management, conflict resolution, and strategic planning. This position requires a proactive individual who can effectively collect and analyze data to support HR initiatives and ensure compliance with OSHA regulations and affirmative action planning.
Responsibilities
- General office work, such as filing, photocopying, processing mail, and file maintenance
- Answering multiple line phone system with good phone etiquette, transferring calls, and taking and delivering messages quickly and accurately
- Tracks and schedules travel for department Team Members
- Monitoring incoming and outgoing faxes, routing documents to department Team Members
- Handling Inter-Company mail
- Sending/receiving emails to/from our vendors and guests
- Database entry and updating
- Order office supplies
- Coordinating departmental documentation for management approval and signatures
- Assist Accounts Payable department
- Other duties as requested or required
- Oversee talent management processes, including recruitment, onboarding, and employee development.
- Facilitate conflict management strategies to resolve workplace issues effectively.
- Collaborate with leadership on strategic planning initiatives to align HR goals with organizational objectives.
- Conduct data collection and analysis to inform HR decisions and improve processes.
Experience
- High school graduate or equivalent
- 1-2 years administrative experience supporting department personnel preferred
- Strong written and verbal communication skills
- Strong administrative and organizational skills
- Must be able to use calculator, PC, basic office equipment, keyboarding skills
- Strong knowledge of basic computer skills including Microsoft Office - Word, Excel, Outlook, PowerPoint
- Excellent communication skills, both written and verbal, with the ability to interact effectively at all levels of the organization.
Benefits:
- 401(k) matching
- Dental insurance
- Paid time off
- Vision insurance
Schedule: Monday Through Friday 7:30am to 4pm No weekends or holidays
- 8 hour shift
- Day shift
- Monday to Friday
Job Type: Full-time
Pay: $18.00 - $22.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Work Location: In person
Salary : $18 - $22
