Office Assistant

Office Assistant

Position Summary:

·         Provide direct administrative and clerical support to the leadership team and carry out special projects as assigned

·         Maintain inventory of office and community supplies and anticipate supply needs; ensure prompt ordering, receipt, and restocking of supplies.

·         Oversee conference room calendar.

·         Receive and distribute packages.

·         Collect the mail and distribute.  Mail correspondence as requested.

·         Provide office communications support by answering incoming calls, answering questions, and forwarding messages. 

·         Greet and assist homeowners and guest that come into the office

·         Completion of any tasks designated by leadership team

·         Coordinate and perform research projects and special assignments as requested

·         Facilitate the setup and coordination of goal planning meetings and reviews with direct reports as needed

·         Set up special training meetings

·         Responsible for temporary help as needed

·         Provide assistance to homeowners and guest with situations that may arise.

·         Meet with potential vendors regarding special awards, gifts, services, etc.

·         Organize and schedule meetings and set up rooms with beverages and meals as needed

·         Meet with direct report on a weekly basis to review previous, present and future issues and tasks as well as calendar of events and to set priorities

·         Assist team members with scheduling, and other items as needed

Qualification/Skills:

·        Basic office skills

·        Written and verbal communication skills

·        Microsoft Office software skills

·        Scheduling and meeting planning

·        Telephone skills

·        Dependability and professionalism

·        Attention to detail

·        Administrative writing and reporting skills

·        One or two years of administrative duties