Accounts Receivable/Administrative Assistant

Position: Accounts Receivable / Administrative Assistant

Location: Cincinnati, OH 45215

Feldkamp Mechanical, one of the leading mechanical contractors in the Ohio region specializing in commercial and industrial piping, HVAC and Refrigeration is seeking an Accounts Receivable / Administrative Assistant for our Cincinnati, Ohio office.

Position Summary:

This position will support the Accounting Manager with processing new credit applications and collections. This individual’s time will focus 70% of the time working with the accounting manager on accounts receivable and 30% with the management team.

The ideal candidate must have excellent attention to detail, time management, and communication skills. You must have the ability to multitask and possess the ability to cope with pressures and respond quickly and effectively to resolve problems/issues. The ability to show exceptional initiative and be a proactive thinker is essential.

Schedule: 7:30 am – 4:00 pm, Monday – Friday

Pay: $20 - $25 per hour, non-exempt

Responsibilities:

• Prepares work to be accomplished by gathering and sorting documents and related information.
• Follow-up with customers for past due invoices includes making collection calls, sending bi-monthly statements, and providing invoice copies to customers.
• Liaison between customers, accounting manager and operations/sales team to resolve pending collection issues and provide information regarding customer accounts.
• Collects revenue by reminding customers of delinquent accounts and notifying customers of insufficient payments.
• Update Accounting Manager with customer accounts regarding collections.
• Resolves collections with the account manager by examining customer payment plans, payment history, and credit lines.
• Protects the organization’s value by keeping information confidential.
• Creates and maintains all New Purchase Orders/Projects for all operations/sales managers
• Creates and maintains Folders with for all written purchase orders/projects to include Contracts, Point of Contact, Billing Dates, Retention Amounts, Certified Payroll, Tax Exempt and All Documents needed for Contractor and all Contract Requirements for the Projects
• Sets up all Certified Payroll projects and provide certified payroll reports bi-weekly once payroll has been processed
• Processes Monthly AIA Billings with all corresponding documents needed to the Contractor
• Liaison between the project team/sales team and account manager for all active purchase orders/projects
• Attaches all Change Orders to active purchase orders/projects so projects can be billed accurately
• Performing audits on all active purchase orders/projects to ensure all billings have been performed and billed complete

Qualifications:

• High school diploma or equivalent with 10 years’ experience, associate’s degree in accounting with 5 years’ experience, or a bachelor’s degree in accounting, finance or related field and 3 years equivalent work experience
• Must have prior experience in Accounts Receivable and/or Accounting
• Proficiency with MS Excel, Word, and PowerPoint and/or Goggle is required
• Excellent verbal and written communications skills\
• Highly motivated self-starter
• Strong attention to detail, excellent follow-up skills and strong customer service skills required
• Ability to work across an organization and effectively communicate
• Ability to prioritize and manage multiple tasks

WORK ENVIRONMENT AND EXPECTATIONS

• Some job duties are performed within an established office environment under normal lighting and climate-controlled tolerances. The noise level in the work environment is usually low to moderate.
• When the employee is at a work site, the employee is regularly exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places and outdoor weather conditions. The noise in the work environment is often loud.
• Requires a consistent physical presence at the branch office to oversee shared services functions and employees, normally achieved by working standard business hours. Certain positions will require flexibility of working hours to meet the demands of the job and the direction of the manager.

The work environments are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS

· Prolonged periods of standing and walking.

· Requires lifting, positioning, pushing, and/or pulling.

· Frequently reaching, stooping, bending, kneeling, and crouching.

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift at least 50 pounds at times.

This job description does not constitute a written or implied contract of employment. This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer reserves the right to revise or change job duties and responsibilities as the need arises.

Feldkamp Mechanical is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a protected veteran or any other protected class under federal, state, or local law.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Applicants must be authorized to work for any employer in the U.S.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Overtime pay

Application Question(s):

• We are a drug-free/alcohol-free company. Are you willing to undergo a pre-employment drug screening?

Experience:

• Accounts Receivable: 5 years (Required)

Work Location: In person

Salary : $20 - $25