After being fully trained, the option to work remotely on Fridays
Company / Position Overview : J. Kent Staffing is interviewing and hiring immediately for a temporary (strong potential foot-in-the-door opportunity) Office Administrator role. Our client is a private nonprofit foundation that provides financial and operational support to a diverse range of nonprofit organizations all over the world but with a focus in Colorado. The foundation provides approximately 70 grants a year including nonprofit event sponsorship.
The Office Administrators focuses on the administration of grants and grantee relationships including assisting in the design and fabrication of signage, coordinating event and conference logistics, and performing a wide variety of administrative tasks. This position requires the ability to work on multiple projects with current and prospective partners with a high level of professionalism. Someone successful in this position will have a high level of attention to detail, and the ability to be proactive and think critically.
Duties :
Administrative / Organizational Work 50%
Check inventory, stock, and organize common spaces in the office
Cover lunch breaks for the front desk
Research relevant information for current or future projects as needed
Prepare meeting notes and reports
Maintain archive of companies' pictures and videos
Create signage and marketing materials
Internal & External Event Support and Coordinator 30%
Assist in the preparation and tear-down of events
Attend events locally as required
Coordinate logistics for events including catering, entertainment, guest communication, volunteer recruiting, and monitoring budget / expenses
Hold post-event debriefs with staff and keep detailed notes and records on events and programs
Organize guest lists
Oversee materials / assets associated with events
Grant Management & Grantee Relations 20%
Work on the annual budget with supervisors by reviewing requests, doing research, requesting additional documentation, and managing a rolling grant and sponsorship calendar
Prepare grant materials for approval
Maintain grant database
Work with grantees regarding grantee gift agreements
Qualifications :
Bachelor's degree required or equivalent work history
3 years’ experience in an office setting in an administrative or project management role
Proficient In Microsoft Office suite (Outlook, Excel, and Word)
High ethical standards, maintain high level of confidentially
Handles themselves in a professional manner
Excellent work ethic and positive disposition
Excellent judgment in terms of problem solving and knowing when to ask for direction versus when to work independently; ability to think “outside of the box”
Strong verbal and written communication skills and ability to work effectively with individuals at all levels in organization
Ability to work effectively with ethnic, cultural and diverse populations
Dress Code : Business casual (no jeans)
Parking : Free parking available
J. Kent Staffing is an Equal Opportunity Employer.
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