Assistant Property Manager

J&L Companies, an award-winning, family-owned and operated real estate company in Newark, NJ, seeks a highly motivated and results-oriented Assistant Property Manager (APM) with a strong work ethic to support the day-to-day operations of a first-in-class 403-unit rental building in the Ironbound neighborhood. Based on-site in the management office, the APM will report to the Property Manager and play a vital role in ensuring an exceptional tenant experience by providing the highest quality service to our residents.

This position provides ample opportunities for professional growth, with comprehensive training to support your success. We believe in fostering career development—as we grow, you grow.

Responsibilities:

Tenant Relations and Support

• Prepare and manage all move-in documentation, ensuring files are complete and accurate.
• Supervise the Leasing Manager and oversee the execution of all new lease agreements and related processes, including income, employment, credit evaluations, and verification of required documents.
• Inspect apartments and submit maintenance requests to address any damage or imperfections prior to new tenant move-ins.
• Manage and program electronic door locks and key fob system.
• Conduct move-in inspections and orientation with residents. 
• Track financial transactions, such as rental payments, lease renewals, and security deposits.
• Assist with tenant communications, including preparation of a weekly community newsletter.
• Draft lease addendums and approve addendums submitted by leasing team. Ensure that changes agreed upon in addendums are implemented accordingly.
• Support the concierge team by identifying areas for improvement and creating assistance plans to enhance tenant experiences.
• Conduct regular inspections of the building and common areas to ensure safety, cleanliness, and compliance with company standards.
• Maintain comprehensive knowledge of apartment layouts, availability, building common areas and amenities, community policies, and provided services to residents. 
• Monitor market trends and provide recommendations on rental pricing and marketing strategies.

Building Operations and Services

• Ensure that all building mechanical systems, common areas, and resident units are properly maintained by building operations staff and that proper protocols exist.
• Oversee building preventative maintenance programs and planning for proper upkeep and monitoring of building mechanical systems.
• Supervise work done by third party vendors/contractors related to the maintenance and operations of the building.
• Ensure vacant apartments are turned over and prepared for new residents in a timely and cost-effective manner.
• Respond promptly to tenant inquiries, concerns, and maintenance requests.
• Negotiate vendor contracts and continuously review existing service contracts for terms and conditions.
• Collect security deposits and rents, and institute proper procedures for addressing delinquent accounts and violations.

Qualifications:

• Minimum of 2 years of experience in a similar role within the real estate or hotel industry.
• College degree preferred but not required with demonstrated prior relevant experience and a proven track record in a similar role.
• Availability to work weekends is required.
• Experience with Yardi and Entrata preferred.
• Onsite presence required with the ability to travel between floors to effectively communicate with the team and residents.
• Exceptional organizational, analytical, verbal, and written communication skills, combined with strong operational abilities and a passion for creating seamless systems and efficiencies.
• Outstanding interpersonal and people management skills, with the ability to lead teams and help build a best-in-class service brand.
• Knowledge of mechanical systems is preferred but not required.
• Proficiency in Spanish is a plus but not required.
• Skilled in Microsoft Office applications, including Word, Excel, Power Point, and Adobe.
• Must be authorized to work in the United States.

Benefits:

• Weekly Pay - Putting money in your pocket more often
• Competitive Salary
• Paid Time Off - Vacation, Sick, & Holidays
• Generous Health Benefits

J&L Companies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Disclaimer: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Duties, responsibilities, and activities may change at any time with or without notice.