What are the responsibilities and job description for the Office Assistant position at J&M Air Conditioning and Heating INC?
Job Overview
We are seeking a motivated and detail-oriented Office Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing files, and assisting with various tasks. This position requires strong organizational skills, proficiency in computer applications, and the ability to work effectively in a fast-paced environment.
Duties
- Perform data entry tasks accurately and efficiently to maintain up-to-date records.
- Manage and organize files, both physical and digital, ensuring easy access to information.
- Assist in bookkeeping tasks using QuickBooks for financial record-keeping.
- Provide administrative support by typing documents, preparing reports, and handling correspondence.
- Coordinate appointments and manage schedules for office staff as needed.
- Serve as a point of contact for clients and visitors, providing excellent customer service.
- Support medical reception duties if applicable, including patient check-in and appointment scheduling.
- Qualifications Include:
- Data entry level with QuickBooks (Desktop Pro), (Training provided)
- Strong analytical and critical thinking skills
- Demonstrated effective written and oral communication skills
- Professional with strong work ethic
- Able to handle multiple projects
- Projects a positive attitude
- Service industry experience helpful, but not required
- Team player with enthusiasm and a willingness to learn
Job Responsibilities Include:
- Day-to-day general data entry, including A/P, A/R and Credit Card processing
- Reconciliation of vendor accounts
- Maintain proper inventory level of parts and supplies
- Handle incoming deliveries
- Answer phones, take messages, and schedule appointments (Training provided)
- Respond to email inquiries
- Perform a variety of clerical/office duties
Hours are typically Monday-Friday, 8:30a-4:30p with some flexibility.
Salary range $16/hour
Skills
- Proficient in computer literacy with strong knowledge of Microsoft Office Suite and QuickBooks.
- Excellent time management skills to prioritize tasks effectively and meet deadlines.
- Strong data entry skills with attention to detail to ensure accuracy in all documentation.
- Strong organizational skills with the ability to multitask in a busy office environment.
Join our team as an Office Assistant and contribute to our commitment to excellence through your organizational skills and dedication!
Job Type: Full-time
Pay: $14.00 - $16.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $14 - $16