Full Time Receptionist/Billing Person

Purpose of the position

• The receptionist/billing person is the first point of contact for the company and provides administrative support provides administrative support across the organization. This position is a full time position and may require working overtime as needed

Responsibilities

1. Greet Visitors

• Greet visitors (Customers, Vendors, etc) welcoming, directing and announcing them in a professional and appropriate manner.
• Answer, screen, and forward all incoming calls while providing basic information as needed.
• Create cash sale receipts and collect payment for all cash sales as per established procedures
• Create packing slips for all charge customers as per established procedures.
• Weighing of all incoming and outgoing trucks as needed.

2. Invoicing of Yard Sales

• Review all packing slips for proper pricing per customer
• Invoice all customers per established procedures
• Review all invoices for accuracy before being sent to customers
• Maintain customer master files with contact information
• Review all invoices convert to proper quantities for inventory

3. Perform other clerical receptionist duties

• Filing
• faxing
• Preparing invoices for mailing
• Collecting, sorting and delivering all information from truck envelops daily
• Prepare reports as needed for customers and other company employees
• Assist in preparing statements monthly
• Cleaning of office areas, including computer and printing equipment
• Any other tasks required

4. Knowledge, Skills, Ability

The qualified candidate should be or have the ability to become proficient in the following areas:

• Microsoft office (Word, Excel)
• QuickBooks
• Printers/Copiers
• Product Knowledge
• The qualified candidate must demonstrate the following skills:
• Decision making skills
• Attention to detail and high level or accuracy
• Solid communication skills both written and verbal
• Handle confidential sensitive manner with complete discretion

The qualified candidate must demonstrate the following abilities:

• Ability to work in a fast pace environment
• Ability to maintain his or her composure during a stressful situation
• Ability to be professional, resourceful, and proactive in dealing with issues that may arise.
• Ability to organize, multitask, prioritize, and work under pressure
• Ability to work on an "as needed" basis on various assignments or projects
• Ability to learn the products of the business

Personal Attributes

• The qualified candidate must demonstrate the following personal attributes:
• Be honest and trustworthy
• Be respectful
• Posses cultural awareness and sensitivity
• Be flexible
• Demonstrate sound work ethics
• Represent organization in a positive and professional manner

Physical Demands

• The receptionist/billing person will have to spend long hours sitting and using office equipment/computers. The receptionist/billing person may also have to do some light lifting of supplies and materials from time to time.

Environmental Conditions

The office may be a busy facility. The receptionist/billing person may have to manage a number of projects at one time, and will be interrupted frequently to meet the needs and request of customers, vendors, and other employees. The receptionist/billing person may find the environment to be busy, noisy and will need excellent organizational, time management and stress management skills to complete the required tasks.

Customer Service and Appearance

All employees shall be conducted in a professional manner at all times in the presence of a customer, visitor, or any other member of the community

All employees must serve all customers in the safest, fastest and most economical way possible.

All employees must show up to work ready to work. This includes showing up on time and dressed in clean professional clothing.

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Expected hours: 40 – 50 per week

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $15 - $17