Security & Events Manager

Description

SECURITY & EVENTS MANAGER

Under the direction of the Vice President of Facilities & Safety, the Security & Events Manager will oversee campus security and facility use. This includes managing both contracted security services and personnel, as well as in-house campus safety staff. The role encompasses responsibilities such as emergency preparedness and response, administration of building access and security systems, ensuring compliance with the Jeanne Clery Act, coordinating campus events, and managing facility rentals and long-term lease agreements.

Key duties require strong leadership, the ability to exercise independent judgment, and rapid decision-making skills. An understanding of non-profit facility usage laws, lease agreements, and best practices in campus security is essential. The ideal candidate will demonstrate professionalism, a customer-focused attitude, and the capability to thrive in a diverse and dynamic environment. Efficient utilization of time and resources, excellent interpersonal skills, meticulous attention to detail, and a talent for problem-solving are crucial. Additionally, the individual must be a proactive self-starter, remain calm under pressure, and be willing to take a hands-on approach to accomplish tasks.

WORKING CONDITIONS:

Duties are performed on campus in a fast-paced environment and off-site as needed. Working effectively and collaboratively in a team environment is a must, while remaining flexible and proactive.  Working conditions are as follows:

• Duties are performed in a school campus and office environment. Working indoors and outdoors is required. When working outdoors, may be subject to inclement weather.  The work may be strenuous at times and may include medium to heavy work requiring prolonged or repeated use of hands and wrists, standing, walking, climbing, stooping, kneeling, crouching, and frequent lifting and carrying of 30lbs.

This is a non-exempt, full-time, regular position. The standard hours for this position are Monday through Thursday from 6:30 AM to 4:30 PM. Overtime may be required as necessary.

WAGE RANGE: $25 - $28 Per Hour

The job posting includes the expected hiring wage range while the full wage scale for this position can be calculated by starting with the hiring range and increasing the wage three percent annually over the duration of employment. Increase in wages depends on approval of an annual budget and is not guaranteed.

PTI offers a comprehensive benefits package:

This PTI Test Sample Paycheck Calculator may assist in providing an estimated salary after taxes and benefit deductions.

MINIMUM QUALIFICATIONS: 

• Associate degree or applicable certificate of completion from an accredited career school. Equivalent experience may be considered in lieu of a degree. 

• Two years’ experience in security management, events management, or a related field.

• Three years’ experience managing a team.

• Extensive experience with Microsoft Office and the ability to use computerized database programs.

• Will on occasion be required to drive on behalf of Perry Technical Institute. Employee must possess a working vehicle, hold a valid driver’s license, have an acceptable driving record, and produce proof of insurance.

• Must be willing to consent to a drug test.

• Must be able to read, speak, and effectively communicate in English.

PREFERRED QUALIFICATIONS: 

• Bachelor’s degree or applicable certificate of completion from an accredited career school. Equivalent experience may be considered in lieu of a degree.

• Documented experience working with vendors and managing services.

• Documented experience in emergency preparedness, response planning, and training.

• Documented experience managing lease agreements and contracts.

• Microsoft Office certification.

ESSENTIAL JOB FUNCTIONS:                

• Oversee the day-to-day operations of campus security and events on campus, including the management of both in-house and contracted security personnel.

• Direct and train campus security personnel in responding to incidents, ensuring that all actions comply with established policies.

• Collaborate with contracted security management team on negotiating and executing contract agreement, scheduling officers, providing performance feedback, and requesting service and invoice corrections.

• Foster a positive, collaborative working environment, ensuring security personnel are motivated and equipped to perform their duties effectively.

• Manage campus security staff schedules, time off requests, and timecards daily. Rearrange schedules and assignments due to absences.

• Develop, implement, and enforce security policies and procedures to ensure the safety and security of all campus facilities, students, employees, and visitors.

• Lead the planning, development, and implementation of emergency response plans and procedures.

• Coordinate regular emergency drills and training for students and employees, ensuring readiness for various types of emergencies.

• Serve as a primary point of contact during emergency situations, providing leadership and coordination of response efforts.

• Make independent, quick decisions to address security issues as they arise, ensuring the safety and well-being of the campus community.

• Conduct regular risk assessments of campus facilities and events, identifying potential security vulnerabilities and implementing mitigation strategies.

• Stay informed about current trends and best practices in campus security, emergency management, and facility safety.

• Act as a liaison between the security department and the campus community, ensuring open lines of communication and responsiveness to security concerns.

• Maintain a customer-focused approach, balancing security needs with the service-oriented culture of the campus.

• Oversee the procurement and maintenance of security equipment and supplies.

• Oversee the S2 access control system, building alarm systems, video surveillance systems, and lockdown and panic buttons, both on-site and remotely. Coordinate and supervise scheduled maintenance and repairs with vendors as needed.

• Monitor and evaluate the effectiveness of security systems, making recommendations for improvements or upgrades as needed.

• Maintain accurate records of security operations, including incident reports, employee training, and system maintenance.

• Review security logs, process and follow up on incident reports, identify security concerns, and report on trends and problem areas. Investigate as needed by reviewing security systems.

• Ensure full compliance with the Jeanne Clery Act, including the accurate and timely reporting of campus crime statistics.

• Maintain records and documentation related to campus security incidents and Clery Act compliance.

• Continuously enhance knowledge and stay informed about current trends related to campus operations, security, emergency preparedness, and the Jeanne Clery Act.

• Administer short-term and long-term facility rentals by preparing lease agreements, ensuring adherence to facility use policies, obtaining and evaluating insurance requirements, coordinating setup and cleanup logistics, and adjusting schedules to ensure coverage during nights and weekends as needed.

• Collaborate with event hosts to develop, plan, and execute a wide range of events on campus, including new student orientation, meetings, luncheons, employer expo, presentations, graduation ceremonies, etc.

• Spearhead security and logistical planning for campus events and facility rentals, ensuring participant safety and seamless event execution from start to finish.

• Manage vendor relationships by coordinating estimate requests, negotiating and maintaining contracts, overseeing the delivery of products and services, and taking proactive corrective actions to ensure optimal outcomes.

• Manage the campus furniture and equipment inventory database, implementing strategies to ensure accuracy and timeliness. Frequently communicate with faculty and staff to support the inventory process.

• Assign and maintain records for employee parking permits and spots, issue and monitor student parking permits, resolve tickets, and support the maintenance of an up-to-date vehicle management database. Facilitate the student carpool incentive program to increase carpool groups on campus.

• Prioritize maintenance hotline requests, dispatch technicians, and submit work orders using maintenance request software.

• Develop and implement COVID-19 protocols in compliance with local, state, and federal regulations to ensure a safe and healthy campus environment.

• Communicate effectively with employees, students, vendors, and visitors through both written and verbal communication, maintaining a professional and approachable demeanor.

• Manage multiple projects simultaneously, demonstrating the ability to switch focus easily while maintaining strong organizational and planning skills.

• Create and format professional and accurate emails, letters, forms, spreadsheets, databases, and other documents using Microsoft Outlook, Word, Excel, and PowerPoint.

• Operate standard office equipment, including computers, scanners, printers, copiers, and telephones.

• Perform other duties as assigned.

Salary : $25 - $28