Property Management Executive Assistant

Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the owner of a small property management firm. The ideal candidate will possess exceptional organizational skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role is pivotal in ensuring smooth operations within the office and facilitating effective communication with tenants, contractors, and owners. This is an extremely responsible position and can be a fantastic introduction to entrepreneurship.

Job Title: Executive Assistant for Property Management

Key Responsibilities:

• Handle day to day management tasks, including tenant communication,
• managing the owner’s calendar for showings and lease signings,
• maintaining files for renewal of leases,
• advertising of vacancies,
• initial screening of applicants, using software to onboard tenants to online payment portal,
• preparing a welcome packet of tenant information,
• monitoring the repair line and responding to requests,
• scheduling maintenance and follow up, and
• keeping the repair spreadsheet of requested repairs up to date.

Key Attributes:

* Problem solving: Under guidance, taking initiative and making common sense decisions to solve problems that occur because of maintenance, vacancies, and scheduling.

*Energy and Drive: Enjoy a never-the-same-day atmosphere. Have a strong work ethic by consistently managing workloads efficiently, meeting deadlines, and maintaining lines of communication.

* Integrity: This is of the company’s foundational values; we are transparent and people of our word.

* Reliability: Enjoy being at work and working on the business during the work day. Few absences.

* Exceptional Communication: Keep everyone informed, using correct grammar in speech and in email and text communication: no slang or incorrect spelling in emails, and possess the ability to fully and concisely describe the situation that needs attention for effective interaction with all parties.

* Mindset of Continuous Improvement: Have an attitude open to learning, improving self and the systems used in the business, and be willing to take classes or view videos to improve skills.

* Pleasant Demeanor: Keep an upbeat attitude through the day’s challenges, always making each person (tenant, owner, contractor,) feel heard and understood.

*Career Goals: The employee’s career goals should align with this type of work.

* Trustworthiness: This role demands high trust, ensuring smooth operations and problem-solving in the owners' absence.

If you are looking for an opportunity to contribute your skills in a dynamic environment where every day is different, and courtesy and genuine care for people is a priority, we invite you to apply. We are looking for someone inclined to work with us for the next several years in a consistent and enthusiastic manner.

Job Type: Full-time

Pay: $35,000.00 - $36,000.00 per year

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Application Question(s):

• Explain in a paragraph of at least 30 words why you are a good fit for this position.
• Explain in a paragraph of at least 30 words what prior experience is like this position.

Education:

• Associate (Required)

Experience:

• administrative: 1 year (Required)

Ability to Commute:

• Texarkana, TX 75501 (Required)

Ability to Relocate:

• Texarkana, TX 75501: Relocate before starting work (Required)

Work Location: In person

Salary : $35,000 - $36,000