Office Manager

The Office Manager plays a critical role that supports 40-50 employees, 30-50 daily credit card and other transactions, and roughly $7 million in annual revenue. Candidates for the Office Manager position must have a strong background in accounting (construction industry preferred), document management, and prioritize integrity with an honest work ethic.

Experience
Required

• 3 Years Using QuickBooks Desktop
• 2 Years Office Management
• 2 Years Payroll Management
• Proficient using email, and Microsoft Office programs such as Excel

Preferred

• Construction Industry Billing

Required Soft Skills

• Organized
• Self-Motivated
• Ability to Multitask
• Fast Paced
• Professional
• Detail Oriented
• Not easily bothered, Imperturbable

Responsibilities

• Manage payroll and related tasks
• Collect and schedule employee time off requests in the company calendar
• Provide required paperwork for new contractors
• Answer and field incoming phone calls and emails
• Manage Accounts Payable, ensure bills are paid accurately and on time
• Manage Accounts Receivable, including Bank Deposits
• Track Data for Vendor Credit Limits, Credits, and Refunds
• Reconcile accounts weekly
• Collaborate with company accountant
• Setup and maintain QuickBooks items, transactions and other data
• Process credit card receipts / expense reporting
• Collect subcontractor documents such as COI’s and I-9’s
• Manage vehicle registrations and renewals
• Maintain data logs such as OSHA and EPA

Education

• High school diploma or equivalent

Motor Vehicle Record

• Candidate should have a good motor vehicle record and be insurable to drive a company vehicle.

Criminal Background Check

• Candidate should be able to pass a background check without any felonies, theft, or fraud related incidents.

Work Hours / Expectations

• This role is In Person Only / Not Remote
• 50 Hour work week
• 6 Paid Holidays
• 1 Week Paid Time Off (After meeting requirements)
• Paid certifications such as notary, CPR, etc.
• Continued education and training on company software
• Pay rate is dependent upon experience and performance

Company Information
Family owned and operated since 2016; we are a fast growing company looking for someone long-term to be part of our team. J2 is the largest custom cabinet shop in Ocala, providing a full range of services from designing, manufacturing, and installation. We are customer oriented and take on commercial projects such as schools, hospitals, and hotels, as well as high end residential homes. While our work is generally local to the state of Florida we work with some of the most reputable builders in the country. Currently our goals are to become AWI certified, move into a larger facility, and develop processes to streamline efficiency throughout the company. Ultimately we want to provide our team with the best work environment possible, and provide high quality cabinetry with exceptional service to our customers.

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• Paid time off

Schedule:

• 10 hour shift

Experience:

• QuickBooks Desktop: 3 years (Required)
• Office Management: 2 years (Required)
• Payroll Management: 2 years (Required)

Ability to Commute:

• Ocala, FL 34475 (Required)

Ability to Relocate:

• Ocala, FL 34475: Relocate before starting work (Required)

Work Location: In person

Salary : $7 - $55,000