What are the responsibilities and job description for the Administration Coordinator position at JA Solar AZ?
Duties and responsibilities:
Ensures that administrative support to General Manager and direct reports (HR, QA, HSE, Production etc.) is provided.
Attend various management staff meetings, record action items and publishing minutes
Provide a bridge for smooth communication between the site management and internal departments and employees, demonstrating leadership to maintain credibility, trust, and support with management staff
Coordinate interoffice communications in a clear and concise manner
Manages day to day the filtering of email, calls, and inquiries, and taking detailed messages
Partners with HSE and Site Maintenance Department on projects and ensuring security and processes are always held to the highest standard by following procedures and policies set forth by the Site and West Corporate
Assist with in-house and offsite meetings, conference room reservations, catering meals, special equipment needs, transportation and other related items
Work with HR and the Front Desk Coordinator in the organization and execution of company or department events, fundraising, and employee engagement activities
Actively manages the site Front Desk Coordinator(s) to execute on the day-to-day plant activities
Back up to the Front Desk Coordinator(s)
Contributes to team efforts by accomplishing related results as needed
Other projects as assigned
Travel as deemed necessary (local Off-site Meetings).
Qualifications:
Bachelor's Degree and/or equivalent work experience supporting site level management
5-7 years experience supporting a site management team
General management, admin, Public relations and legal background and experience is preferred
English speaking, and Mandarin or Cantonese is strongly preferred but not required
Knowledge, Skills, and Abilities:
Excellent verbal and written communication skills
Excellent interpersonal, negotiation, and conflict resolution skills
Excellent organizational skills and attention to detail
Excellent time management skills
Strong analytical and problem-solving skills
Must have strong people management skills and must have manager experience
Ability to prioritize tasks and to delegate them when appropriate
Ability to act with integrity, professionalism, and confidentiality
Thorough knowledge of employment-related laws and regulations
Proficient with Microsoft Office Suite or related software
Proficiency and strong ability and experience to prepare reports in PowerPoint
Working conditions:
Typically works in an office environment
Sitting for extended periods of time. Dexterity of hands and fingers to operate a computer keyboard and mouse
Must be comfortable working in a fast-paced, rapidly changing environment
May be required to work after hours and on weekends or holidays, not often
Physical requirements:
Prolonged periods of sitting at a desk and working on a computer
Must be able to lift 15 pounds at times
Must be able to access and navigate each department at the organization's facilities
Experience
Required- 5 - 7 years: Experience supporting a site management team
- 3 year(s): General management, admin, Public relations and legal background and experience
Education
Required- Bachelors or better
Skills
Preferred- Problem-Solving
- Detail Oriented
- Time Management
- Communication Skills
