What are the responsibilities and job description for the Assistant Project Manager position at Jack Laurie Group?
The Assistant Project Manager works closely with the Project Managers to plan, execute, and monitor
projects by managing administrative tasks, coordinating team members, tracking project progress,
maintaining budgets, and communicating with stakeholders to ensure projects are completed on time,
within budget, and to the required quality standards; essentially acting as a key support role in the
overall project management process.
Key Responsibilities :
Project Securing, Planning and Coordination :
Customer appointments and field measuring as needed
Assist in preparing and submitting negotiated proposals to clients
Assist in preparing and submitting hard-bids (preparing bid documents, securing necessary
insurance and bonds, submitting of bids, etc.)
Internal booking of secured projects
Assist in developing project plans, timelines, and work breakdown structures.
Preparing internal Field Work Order documents
Coordination of Field Work Orders & Pre-Construction Meetings
Assist with compliance and monitoring of “HIGH 5” tasks
Budget and Resource Management :
Attend weekly Omni meetings
Track project expenses and identify potential cost overruns
Monitor resource allocation and manage project budget
Assist in procurement processes by identifying and contacting vendors
Communication and Stakeholder Management :
Create and maintain project documentation, including meeting minutes, reports, and updates.
Schedule and coordinate project meetings with team members, clients, and vendors.
Assign tasks to team members and monitor progress against deadlines.
Facilitate communication between project team members, clients, and other stakeholders
Prepare and distribute project status reports to key stakeholders
Address client concerns and manage expectations
Proactively manage bid list
Risk Management :
Identify potential project risks and develop mitigation strategies
Monitor project risks and escalate issues to the Project Manager as needed
Requirements
Required Skills :
Strong organizational and time management skills
Excellent communication and interpersonal skills
Proficiency in project management software
Attention to detail and ability to multitask
Problem-solving and decision-making abilities
Basic understanding of project management principles
