Commercial Flooring Project Coordinator

Core Value Expectations:

• Integrity – Reliably do the right thing in all interactions and decisions.
  
• Accountability – Take full responsibility for actions and outcomes.
  
• Candor – Communicate openly, honestly, and sincerely.
  
• Teamwork – Collaborate effectively to achieve common goals.
  

Essential Responsibilities:

Project Coordination:

• Assist in scheduling and planning flooring installation projects.
  
• Coordinate with field teams, warehouse staff, and subcontractors to ensure timely material delivery and project execution.
  
• Prepare and distribute work instructions, ensuring clarity and accuracy.
  
• Monitor project progress, proactively identifying and resolving potential issues.
  
• Maintain detailed records of project timelines, budgets, and material usage.
  
• Conduct job site measurements and inspections, recording site conditions and necessary requirements.
  

Estimating & Pre-Construction Support:

• Perform quantity take-offs for project estimates.
  
• Procure pricing from vendors to support timely and accurate bid completion.
  
• Assist in estimating negotiated and small hard bid projects.
  
• Act as the point person for project and customer pre-qualifications, organizing and submitting necessary paperwork.
  
• Obtain and review project prints, researching and organizing bidder lists as needed.
  

Contract & Compliance Management:

• Execute and submit AIA schedule of values, safety plans, contracts, and other front-end documents.
  
• Obtain bid bonds and performance/payout bonds from bonding companies as required for bids or projects.
  
• Process signed contracts, addendums, and change orders, ensuring proper documentation and filing.
  

Material Control & Expediting:

• Analyze open purchase orders and expedite material procurement.
  
• Verify incoming materials against purchase orders and packing slips.
  
• Use product knowledge to identify and resolve material discrepancies.
  
• Process receiving and picking transactions in the accounting system.
  
• Coordinate material returns with vendors and warehouse managers.
  
• Assist in maintaining appropriate stock levels of essential materials and supplies.
  

Administrative & Logistics Support:

• Arrange travel and lodging for field service teams as needed.
  
• Provide support for payroll, HR documentation, and timesheet tracking.
  
• Maintain and update project documentation, including permits and compliance records.
  
• Ensure all project stakeholders are informed of key deadlines, changes, and requirements.
  
• Order and distribute project samples and submittals, labeling and documenting them accordingly.
  
• Gather required close-out documentation, including O&M manuals and compliance paperwork.
  

Required Competencies:

• Strong verbal and written communication skills.
  
• Excellent organizational and time management abilities.
  
• Detail-oriented with a focus on accuracy.
  
• Ability to multi-task and work under pressure in a fast-paced environment.
  
• Problem-solving and critical-thinking skills.
  
• Customer-focused mindset with the ability to build strong relationships.
  
• Conflict management and prioritization skills.
  
• Proficiency in project management software, accounting systems, and Microsoft Office Suite.
  

Education & Experience:

• College degree preferred.
  
• Construction estimating experience preferred.
  
• Basic accounting knowledge.
  
• Ability to manage multiple projects and tasks simultaneously.
  
• Background check with no issues.
  

Work Environment & Travel:

• Office setting and client site visits (including construction sites).
  
• Minimal to no overnight travel required.
  

Key Performance Indicators (KPIs):

• Provide accurate take-offs to the Project Manager group in a timely manner.
  
• Support all front-end work, submittals, and close-outs.
  
• Manage all project tasks to meet customer deadlines.
  
• Maintain and oversee the weekly bid calendar and activity for the Project Manager group.
  
• Demonstrate growth and development toward a Project Manager role.
  

This position offers an exciting opportunity to be a key player in ensuring the success of commercial flooring projects by maintaining order in a dynamic and complex construction environment. If you are an organized, proactive, and detail-oriented professional, we encourage you to apply!