What are the responsibilities and job description for the Office Coordinator - Part-Time position at Jackson Builders, Inc.?
Job Description
Job Description
Description :
Job Title : Office Coordinator
Classification : Part-time
Reports To : Director of Strategy & Process
Salary Type : Non-Exempt
Summary
The Office Coordinator is a welcoming, first point of contact for our clients, partners, and visitors. This position requires a strong communicator who can manage multiple tasks, adapt to change, and perform their duties in a professional and courteous manner. In addition to managing the front desk, the Office Coordinator will be responsible for running daily errands, maintaining office supplies, and providing administrative support to the staff when needed. This is a part-time position.
Essential Job Duties
- Greeting clients and visitors to the office with a cheerful and helpful attitude.
- Answering, screening, and directing calls to the appropriate person.
- Support staff with answering various questions and administrative duties including printing, scanning, and filing.
- Processing and distribution of mail and deliveries.
- Managing office supply inventory, ordering, and stocking.
- Maintain a clean breakroom and manage breakroom supply inventory, ordering and stocking.
- Various out-of-office errands including the post office (daily), bank, supply store, occasional lunch pickup and other errands as needed.
- Ensure the conference rooms are kept clean and prepare rooms for meeting / training use.
- Process accounts payable, including invoices, coding, posting and payment.
- Manage collection and entry of timesheets for field staff.
- Assist with fleet management.
- Assist management staff as needed.
Required Knowledge, Skills, Abilities
Preferred Knowledge, Skills, Abilities
Work Schedule
We are an “in-person” work environment, this position is not eligible for hybrid or remote work. Office hours are 7 : 30am to 5 : 30pm, Monday through Thursday and 7 : 30am to 11 : 30am on Friday. This position will work approximately 27 hours per week, anticipated schedule of 9 : 00am – 3 : 00pm Monday through Thursday and 9 : 00am to 12 : 00pm on Friday.
Working Conditions
This job description is intended to describe the general nature of the work, but it is not a complete list of all responsibilities, duties, or skills required. We retain the right to change or assign other duties to this position as needed.
Jackson Builders, Inc does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All qualified applicants will receive consideration for employment without regard to these factors.
The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Requirements :
