Grants Coordinator

Position Summary:

The Grants Coordinator for Jackson College serves as the institutional lead for grant development, compliance, and reporting, ensuring alignment with federal, state, and institutional regulations and priorities. More specifically, this position is responsible for identifying funding opportunities, leading proposal development, and coordinating grant implementation in collaboration with faculty, administrators, and external partners. The Grants Coordinator will also oversee grant-related financial tracking, reporting, and compliance activities while supporting the College’s institutional strategic agenda initiatives in workforce development, academic innovation, and student success. Additionally, the role requires cross-college, cross-departmental coordination to ensure efficient grant lifecycle management, from pre-award planning to post-award monitoring and closeout.

Essential Duties and Responsibilities:  include the following. Other duties may be assigned.

1. Grant Administration & Compliance

• Research, develop, and submit competitive grant proposals that align with the College’s Strategic Agenda goals and institutional priorities;
• Manage pre-award planning, including budget development, in cooperation with the College’s business office, narrative preparation, and grant application submission;
• Ensure strict compliance with federal, state, and college grant and related policies, as well as other funding agency requirements;
• Serve as the institutional compliance officer for grants, providing guidance to others on fiscal and programmatic requirements;
• Maintain and update grant compliance documentation to support audits, financial tracking, and program performance reviews;
• Develop and maintain reporting mechanisms to track grant activity, expenditures, and deliverables to the President’s Leadership Council and others; and
• Facilitate grant closeout procedures, ensuring financial reconciliation, final reporting, and proper documentation archiving.

1. Financial Management & Budget Oversight

• Collaborate with the Business Office, Institutional Research & Effectiveness (IRE), and the President’s Office to ensure accurate budget tracking, financial forecasting, and grant fund allocation;
• Monitor grant expenditures and coordinate reimbursement requests and approvals and financial compliance reviews with Business Office.
• Develop pro-forma financial models for new grant-funded initiatives, ensuring sustainable program implementation and institutional cost recovery;
• Prepare financial performance reports for College stakeholders and external funding agencies, as required; and
• Assist in conducting risk assessments related to grant-funded projects, ensuring compliance with institutional fiscal policies.

1. Campus Collaboration & Strategic Partnerships

• Serve as a principal liaison between the College and funding agencies, ensuring effective communication and adherence to program requirements;
• Work closely with the college administration, faculty, academic deans, workforce development teams, and community partners to align funding opportunities with institutional priorities;
• In concert with the People and Culture department, prepare and provide training and technical assistance to College employees on grant writing, budgeting, and compliance best practices;
• Support the development of institutional policies related to grant management and external funding; and
• Represent the College at statewide and national grant forums, consortia, and funding workshops.

1. Michigan New Jobs Training Program (MNJTP) Administration

• Oversee MNJTP compliance, ensuring inclusions of the training budget, proper use of training funds and employer engagement in the administration;
• Track employer engagement, employee eligibility, and program impact to meet state reporting requirements;
• Maintain comprehensive financial documentation for audits and program reviews;
• Coordinate with the Michigan Community College Association (MCCA) MNTJP for project-by-project administration; and
• Collaborate with workforce development teams to enhance employer-sponsored training programs and maximize MNJTP funding utilization.
• Responsible for understanding, supporting and actively demonstrating the College’s beliefs, values, mission and vision and being in agreement to be evaluated by same.

ADDITIONAL RESPONSIBILITIES

• Identify and pursue new funding opportunities to expand institutional grant capacity and support student success initiatives; 
• Develop evaluation frameworks for grant-funded projects to measure program impact and effectiveness;
• Provide strategic recommendations on funding priorities to institutional leadership; and
• Participate in institutional strategic planning efforts related to grants and external funding development.

SUPERVISORY RESPONSIBILITIES

No supervisory responsibilities

CONTACTS AND PURPOSE OF CONTACTS

Internal: College personnel.

External: Michigan Works Agencies (MWA), Workforce Agencies/Boards, Economic Development Partners, Career and Technical Education personnel, industry and community partners, and potential or current students/apprentices.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and Experience

Minimum:

• Bachelor’s degree in Public Administration, Finance, Business, Communications, or a related field.
• Minimum of three years of experience in grant development, administration, and/or compliance within a higher education, nonprofit, or governmental setting.
• Proven track record of securing competitive grants and successfully managing multi-year grant projects.
• Experience with federal grants (e.g., Department of Education, NSF, HRSA), state grants, private grants, as well as workforce development funding sources.

Preferred:

• Master’s degree, particularly in a field relevant to grants administration, nonprofit management, or higher education leadership.

Required Knowledge, Skills, & Abilities:

• Extensive knowledge of grant administration, proposal development, and compliance requirements at the federal, state, and local levels;
• Strong financial acumen, including budget preparation, financial tracking, and expenditure reconciliation;
• Proficiency in grants management software, other financial software tools (e.g., Excel), data analytics tools, and financial reporting systems;
• Ability to synthesize complex data and create compelling narrative reports.
• Exceptional researching, writing, editing, and proofreading skills for grant applications and program reports;
• Strong interpersonal skills with the ability to collaborate across departments, external agencies, and funding organizations; and
• Demonstrated ability to manage multiple projects, meet deadlines, and maintain meticulous attention to detail.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, and technical procedures, manufacturing design documents or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee must regularly reach, handle, finger.  The employee must occasionally lift and/or move up to 50 pounds.  The specific vision abilities required by this job include near acuity (clarity of vision at 20 inches or less)

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.   Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.   Occasionally, when visiting off-site locations, the employee may be exposed to a higher noise intensity level.

“This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required and shall not be construed as declaring the specific duties and responsibilities. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision.  The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.”

Salary : $20 - $24