What are the responsibilities and job description for the Election Specialist position at Jackson County, NC?
Position Overview
The Election Specialist provides administrative support services for the Jackson County Board of Elections.
Grade 16
Duties and Responsibilities
- Serve as point-of-contact at front desk/reception area.
- Accept registration/absentee applications; scan registrations/absentee forms into the Statewide Elections Information Management System (SEIMS). Assist with data entry voter information in SEIMS.
- Answer phones and process incoming/outgoing mail; accept and process undeliverable mail; prepare and receive mail; make copies & maintain copier; order office supplies.
- Maintain Excel spreadsheet of office and election supplies, including quantities and locations.
- Obtain approval, budget line item, and signature of Director for submission of receipts and invoices to finance office.
- Record and prepare money received for submission to finance office.
- Perform daily, weekly, monthly, and yearly voter registration maintenance activities utilizing SEIMS software. Transfer removed voter forms to back storage (yearly).
- Receive and check Election night materials from Chief Judge; receive and check-in precinct materials after Election Day; assist with the 10-day office canvass process after Election Day.
- Inventory and dispose of past election materials based on records retention.
- Store and organize election material after canvass.
- Accept, log in required information, and securely store voted returned absentee ballots.
- Create an excel file of paper ballot inventory for each election.
- Inventory paper ballots, fold or wrap for election use; create an excel file of inventory reconcile paper ballots post-election.
- Maintain and update polling place keys and codes.
- Maintain Excel file on shared drive of organizations conducting voter registration drives.
- Data entry of names on petitions into SEIMS and provide status reports to the Director.
- Ensure doors are secure at night (front door is responsibility of last person leaving). Report mileage to Commissioners Office monthly and maintain mileage log in Excel for office.
- Any other duties as assigned or needed; inform Director of any needs to fulfill duties.
Education and Experience
Associate’s degree; or an equivalent combination of education and experience. A Bachelor’s Degree in business administration or related field and/or relevant office experience preferred.
Licenses or Certifications:
Possession of a valid, State of North Carolina driver’s license to operate a motor vehicle. Requirement exists at the time of hire and as a condition of continued employment.
Knowledge, Skills and Abilities
- Knowledge of County and departmental policies and procedures.
- Knowledge of computers and job-related software programs, such as Microsoft Office and Windows 10.
- Skill in prioritizing and organizing work.
- Skill in oral and written communication.
- Skill in data entry and customer service experience.
- Ability to work independently.
- Ability to meet deadlines.
- Ability to assist employees with unusual situations which do not have precedent.
- Ability to effectively communicate and interact with management, employees, members of the general public and other groups involved in the activities of the County as they relate to the department.
Statement of Equal Employment Opportunity
Jackson County recognizes its continued success in meeting the needs of its citizens requires the full and active participation of talented and committed individuals, regardless of their gender, race, color, creed, religion, national origin, disability or political affiliation. It is the policy of the County to foster, maintain, and promote equal opportunity by use of a systematic, consistent recruitment program, and to identify and attract the most qualified applicants for employment with the County. This policy is to be achieved by announcing all position vacancies, by evaluating all applicants using the same criteria, and by applying testing methods through the NC Career Works Office. Selection decisions are made without regard to race, color, religion, sex, national origin, political affiliation, disability, age, or sexual orientation.
Jackson County provides a robust offering of employee benefits including: employer paid medical and dental benefits, participation in the Local Governmental Employees’ Retirement System, paid leave (vacation, sick, and holiday), Employee Clinic, Wellness program, and supplemental benefit offerings.
