8609 - Office Specialist (Roads & Parks)

Jackson County Employment Opportunity.

Are you ready to work in an industry where everyone is a customer? The road transportation network is a critical infrastructure, and you can be part of an Administration Team that takes pride in keeping our customers on the road. We support department divisions that include engineering, fleet, road maintenance, and more. With over 100 employees, we are a large department with a lot going on. We serve the public and other agencies – on the phone, via email, at the counter, and on the web. There is a lot to do, and we are looking for a new team member to join us!

Can you get the most out of computer software such as MS Word and Excel? Do you enjoy learning specialized software you have never seen before? Do you have a natural ability to figure things out? Sure, we have some processes and procedures, but we are always looking for a better way to do things – and you might provide those ideas! We’ll train you on our systems and processes – bring your skills and talents and join our team, doing real work and helping meet our goals.

We have a collaborative office environment, working together to solve challenges. Standard work hours are Monday through Friday, 8:00 a.m. to 5:00p.m., with an hour-long lunch. We’re located in the White City area, where there isn’t anything called ‘rush hour traffic’. 

What do we accomplish? Helping lots of internal and external customers, issuing permits, publishing handbooks, delivering projects, coordinating programs, working with other departments, publishing website content, and much more.

What skills and talents are we looking for:

• Customer Service
• Accuracy
• Dependability
• Team member
• Good keyboard skills
• Comfortable with computers and software
• General math and money handling
• Problem-solving
• Learning mindset
• Having fun while getting work done

Please take a look at the total compensation information provided by Jackson County. You’ll see the fantastic benefits of working for a solid organization. So, take a look at the job posting below, and then apply if you are interested. We’re excited to find our newest team member, it could be YOU!

Jackson County strives to recruit, hire and retain the best employees!

• Pass a criminal background check prior to hire. 
• This position is represented by union group SEIU.

I.    Position Summary

Performs a variety of responsible clerical and administrative tasks in support of the assigned project, division or department, and provides general information and assistance to the public. Performs a full range of routine and responsible clerical and administrative duties in providing assistance to the public and other staff.

II.   Examples of Essential Position Duties (The following duties represent some of the principal job duties; however, they are not all-inclusive. Other duties may be required or assigned.)

• Types forms, letters, legal documents, departmental and statistical reports, correspondence and other materials from copy, rough draft, machine dictation or oral or written instructions by the appropriate deadline; proofreads documents.
• Assists the public in person and by telephone; schedules appointments, performs counter work and provide information to the public, other departments, and outside agencies; answers questions requiring a thorough knowledge of department programs, regulations and procedures; processes incoming and outgoing mail.
• Performs filing and record keeping duties where several systems are utilized; processes a variety of materials such as legal forms, permit applications, microfilm records, and other formal documents.
• Gathers and compiles information; puts into a report form as required; computes or verifies data, enters and retrieves data from computer terminals, and reviews computer print outs for accuracy.
• Performs simple bookkeeping and accounting functions; may handle cash; reviews documents for procedural compliance; takes and maintains inventory records as assigned; may perform general qualify assurance checks; and, operates a variety of office equipment and machines. 
• May provide staff support for boards and committees; oversees supply budget expenditures; schedules staff meetings.
• Adheres to regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, as well as safe work practices.
• Develops and maintains effective internal and external working relationships at all levels.
• Has regular and reliable attendance. Overtime may be required.

III.  Minimum Requirements (Performance of the essential duties of this position includes the following requirements, physical demands and/or working conditions)

Education and Experience

• High school diploma or equivalent AND three years clerical and office experience involving public contact; OR
• Any combination of education and experience which provides the applicant with the desired skills, knowledge, and ability required to perform the job. 

License, Certificate or Other

None

IV.  Other Requirements

Knowledge, Skills and Abilities

Requires a knowledge of modern office practices and procedures; business English composition, spelling and basic arithmetic; specific department policy, procedure and operations; computer software applications including some or all of the following: word processing, desktop publishing, graphics, spreadsheets, and database management. Ability to type a variety of materials rapidly and accurately; operate office equipment and machines with accuracy and skill; alphabetize and arrange in numerical order; understand and follow oral and written instructions; implement new procedures and processes; follow departmental procedures, rules and regulations; prioritize and organize work and train other staff; make decisions independently; make fast and accurate computations; compile data and prepare reports; establish and maintain effective working relationships with those contacted in the course of work.

Physical Demands (Performance of the essential duties of this position includes the following physical demands)

Ability to work in a standard office environment; requires the ability to exert a small amount of physical effort in sedentary to light work; may require some moderate lifting, bending, reaching, kneeling and some climbing; requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing, filing, data entry, and/or use of calculators, ten-key adding machine, or other office equipment or supplies.

Working Conditions (Performance of the essential duties of this position includes the following working conditions)

Work is generally performed in an office environment and may include exposure to disruptive people.

V.   Additional Information

This classification description is not intended to be an exhaustive list of duties, knowledge, skills, abilities, or requirements, as any one position in this classification may be assigned some or all of these duties, in addition to other duties not explicitly listed here. The various duties, responsibilities and/or assignments of this position may be unevenly balanced and change from time to time based upon matters such as, but not limited to, variations in the shift, work demands, seasons, service levels and management’s decisions on how to best allocate department resources. Any shift, emphasis or rebalancing of these assigned duties, responsibilities and/or assignments does not constitute a change in the job classification. The County shall schedule employees and determine FTE consistent with its determination as to efficiency of operations, financial advantages to the County, and/or effective service to the public.

Salary : $20 - $26