8621 - Project/Program Coordinator I (Sheriff)

This recruitment is to select an applicant for the Jackson County Deflection Coordinator Position. This position will be responsible for the continued oversight, on-going development, and daily management of Jackson County’s Deflection Program.

Deflection was introduced to Oregon in 2024 and is a voluntary program which offers pre-arrest opportunities for individuals with Substance Use Disorder to seek treatment as opposed to entering the legal system. The Deflection Coordinator is a required position for those counties who choose to offer a Deflection Program, and is funded by a grant from the State of Oregon. Jackson County’s Deflection Program is a partnership between Criminal Justice and Behavioral Health partners in our community.

We are seeing an individual who is self-motivated, organized, and creative. The ideal candidate will have experience which provides an understanding of both the local criminal justice system and the behavioral health services with exist in our community.

Daily tasks will include, but are not limited to:

• Tracking of Current Deflection Participant progress.
• Regular Meetings, including on-going training, with both Criminal Justice and Behavioral Health Partners.
• Continued Evaluation of Program for future development.
• Applicants must be able to work flexible hours depending on program needs.

Jackson County strives to recruit, hire and retain the best employees!

• Submit transcripts, if using college education to meet educational minimum requirements.
• Pass a criminal background and credit check prior to hire. 
• Submit an acceptable DMV certified court print prior to hire. Click on the following link to review Jackson County's requirements for an acceptable driving record.  
• Pass a pre-employment drug screen and/or psychological exam prior to hire. Click on the link to review Jackson County's Drug-Free Workplace Policy.
• The is a non-represented position. (Management/Confidential)

I. Position Summary

     II. Examples of Essential Position Duties (The following duties represent some of the principal job duties; however, they are not all-inclusive. Other duties may be required or assigned.)

• Performs complex and technical research, evaluation, and studies of various programs, projects, operations, activities, or grants. Collects, analyzes and interprets statistical and other data from a variety of sources; prepares written reports and makes recommendations regarding their feasibility based on studies, surveys and analyses.
• Prepares comprehensive reports on a variety of issues; prepares and maintains financial narrative reports. Assists in the preparation of orders, ordinances, and other pleadings or legislative documents as needed.
• Oversees and performs purchasing, accounting, inventory control, and budget related functions to assist in providing fiscal accountability. Uses established policies, methods, and procedures to purchase supplies, materials, or equipment and provide required documentation. Assures that appropriate fiscal records and reports are accurately prepared and maintained.
• May manage programs and/or projects; provide program/project oversight; develop goals and quality assurance measures.
• May manage personnel, safety, and risk functions for a department, large division or program.
• May act as a departmental resource for County and departmental policy administration. Assists in the development and implementation of department policies; prepares and revises procedures, rules and manuals; analyzes legislation which may affect department activities; reviews department operations for compliance with statutes, rules and regulations.
• May prepare and administer contracts and leases; prepare requests for proposals; negotiate terms and conditions of contracts; monitor contract compliance.
• May prepare grant applications and administer grant funds; research available grant funds and programs; monitor expenditures and collect data to prepare grant reports.
• May work with other agencies and vendors to coordinate and manage program specific projects or events; may make presentations.
• Remains current on legislation, legal requirements, and ordinances affecting unit operations and interprets information to advise staff or subordinates of any applicable changes in procedures to reflect revised legal requirements.
• Adheres to regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, as well as safe work practices.
• Develops and maintains effective internal and external working relationships at all levels.
• Has regular and reliable attendance. Overtime, as well as working irregular hours, may be required.

     III. Minimum Requirements (Performance of the essential duties of this position includes the following requirements, physical demands and/or working conditions)

Education and Experience

• Bachelor’s degree in public or business administration or related field AND four years of project or program management experience AND one year of progressively responsible administrative experience, preferably in the area of assignment; OR
• Any combination of education and experience which provides the applicant with the desired skills, knowledge, and ability required to perform the job.

License, Certificate or Other

Requires possession of a valid driver’s license and an acceptable driving record. May be required to obtain specialized licenses or certifications for some positions.

     IV. Other Requirements

     Knowledge, Skills and Abilities

• Knowledge of principles and practices of research methods and techniques.
• Knowledge of technical aspects of field of specialty.
• Comprehensive knowledge of the functions and procedures of a specific department and general knowledge of County-wide departmental functions and procedures.
• Thorough knowledge of administrative, fiscal, and personnel administration practices.
• Knowledge of basic data processing principles and accounting applications.
• Knowledge of administration and management.
• Knowledge of and ability to interpret and apply County/department policies and procedures and legal requirements applicable to area of assignment.
• Knowledge of grant writing, monitoring, and associated procedures.
• Excellent oral communications skills to explain policies and procedures and to work effectively with other employees, agencies, and the general public using courtesy, tact, and good judgment.
• Ability to develop, organize, and oversee projects including monitoring budgets and funding, work schedules, grant administration requirements, and progress reports.
• Ability to conduct research studies, including the collection, organization, analysis, and development of administrative recommendations.
• Ability to plan, organize, schedule, and coordinate operations.
• Ability to handle confidential information.
• Ability to analyze and make decisions, judgments, short and long range plans relating to area of responsibility.
• Ability to interpret, and explain documents, policies, and regulations.
• Ability to provide work direction to others.
• Ability to prepare effective written reports, correspondence, memoranda, policies, and other written documents.
• Skills in operating standard office equipment such as a typewriter, computer terminal, calculator, and other office equipment.

Physical Demands (Performance of the essential duties of this position includes the following physical demands)

Typically requires climbing, stooping, kneeling, crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Requires exerting up to 20 pounds frequently, 50 pounds occasionally, of force to move objects. Minimum physical effort is required. Requires driving and may require travel.

Working Conditions (Performance of the essential duties of this position includes the following working conditions)

Work is generally performed in an office environment and may include exposure to disruptive people.

VI. Additional Information

This classification description is not intended to be an exhaustive list of duties, knowledge, skills, abilities, or requirements, as any one position in this classification may be assigned some or all of these duties, in addition to other duties not explicitly listed here.  The various duties, responsibilities and/or assignments of this position may be unevenly balanced and change from time to time based upon matters such as, but not limited to, variations in the shift, work demands, seasons, service levels and management’s decisions on how to best allocate department resources. Any shift, emphasis or rebalancing of these assigned duties, responsibilities and/or assignments does not constitute a change in the job classification.

Salary : $30 - $39