Administrative Secretary 1, Long Term Care Center, Full-Time, Variable Shift Schedule

Jackson Memorial Long-Term Care Center

Department: Jackson Memorial Long Term care center

Address: 2500 N.W. 22nd Avenue - Miami, FL 33142

Shift Details: Full-Time, Various Shift/Hour Schedule

Why Jackson Memorial Long-Term Care Center

Jackson Memorial Long-Term Care Center is a non-profit, 180-bed skilled nursing facility licensed by the state of Florida. JMLTCC is one of two skilled nursing facilities owned and operated by Miami-Dade County, Public Health Trust and Jackson Health System to assist Jackson Memorial Hospital with the timely discharge of patients who cannot be easily discharged from the hospital to home or other community nursing homes.

Summary

The Administrative Secretary 1 performs duties for the assigned department. This position acts in a confidential capacity to assist or aid the Director, Associate Director, or Manager in the department. The position will have a significant role in processing confidential information used in labor relations, including employee discipline, bargaining and employee dispute resolutions. This position reports to department management.The incumbent may attend management meetings and may be involved directly or indirectly around confidential management decisions

Responsibilities

• Performs executive duties: makes manages calendar; manages supervisor's itinerary and makes travel and hotel arrangements, as required.
• Arranges for conferences and distributes agenda; takes minutes or summary notes and types and distributes reports of proceedings.
• Regularly, transcribes dictation regarding legal matters, employee relations, labor relations, and financial matters.
• Manages mail; maintains control of correspondence flow through the office.
• Insures that deadlines are met and that all information is correctly.
• Composes correspondence or selects appropriate reply formats Plans, assigns and reviews the work of subordinate clerical employees.
• Provides training in divisional procedures and methods; assists clerical employees within the division as questions arise concerning established procedures.
• Assesses and summarizes material from files and other sources; cross references data and locates information requested from general instructions by supervisor.
• Keeps various activity and production records; prepares various activity reports, requisitions, work orders and personnel forms; authorizes expenditures from petty cash funds; requisitions office supplies; manages and performs calculations for budget requests.
• Demonstrates considerable knowledge of departmental operations including: policies, procedures, regulations, organization and work flow.
• Demonstrates knowledge of executive protocol and appropriate etiquette in conducting activities with responsible County and other officials.
• Demonstrates knowledge and understanding of the structure and function of various departments.
• Establishes and maintains effective working relationships with subordinates, peers, superiors and various executive officials.
• Expresses ideas clearly and concisely, verbally and in writing.
• Researches and develops information from a variety of sources.
• Demonstrates behaviors of service excellence and CARE values (Compassion, Accountability, Respect and Expertise).
• Performs all other related job duties as assigned.
  
  

Experience

• Generally requires 1 to 3 years of related experience.
  
  

Education

• High school diploma is required.
  
  

Credentials

• Valid license or certification is required as needed, based on the job or specialty.
  
  

Unit Specific Credential

Jackson Health System is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.