What are the responsibilities and job description for the Operational Data Base Coordinator position at Jackson Health System?
Miami, FL Full-Time FP&A Dept
Summary
The Operational Data Base Coordinator is responsible for data collection, submission and report utilization of the Operational Data Base tool. Ensures data implementation deadlines are met and that all reporting is accurate and compliant with ODB guidelines. The role supports department managers with onboarding and training and manages cost center information. Coordinates benchmarking liaises with Vizient and stays updated on program changes.
Responsibilities
Works with the Operational Data Base team to ensure all implementation deadlines are met. Works with the ODB Product Advisor after implementation is complete. Reports accurate and comprehensive data. Maps the hospital cost centers to the ODB tool that are available reporting departments. Maps the General Ledger expense sub-accounts & payroll job codes to the appropriate data elements. Collects, or manages the collection of, all facility cost center level information. Ensures data elements are reported according to ODB guidelines. Completes the data submission by the quarterly submission deadline. Serve as the facility's direct contact for all department manager needs including onboarding new managers with respect to their roles/responsibilities/expectations related to the ODB. Creates and maintains compare groups for relevant benchmarking. Disseminates reports and coordinate / conduct department manager report training. Helps executives and managers interpret reports. Creates employee awareness of the benchmarking process. Function as liaison to Vizient ODB program and for networking with peer hospitals. Sets up and maintains user access to the ODB tool. Reviews the PC Communiqué, Program Release Notes, ODB Program Call Information, and other communications to stay current in program updates and best practices for data submission and reporting utilization. Participates in Vizient led discussions, projects, and learning opportunities. Performs all other related job duties as assigned.
Experience
Generally requires 3 to 5 years of related experience.
Education
Bachelor's degree in related field is required.
Skill
Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Ability to exercise sound and independent judgment. Knowledge and skill in use of job appropriate technology and software applications.
Credentials
Valid license or certification is required as needed, based on the job or specialty.
Unit Specific Credential
Working Conditions
Physical Requirements - Job function is sedentary in nature and requires sitting for extended periods of time. Function may require frequent standing or walking. Must be able to lift or carry objects weighing up to 20 pounds. Jobs in this group are required to have close visual acuity to perform activities such as: extended use of computers, preparing and analyzing data and analytics, and other components of a typical office environment. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).
Environmental Conditions - Jobs in this group are required to function in a fast paced environment with occasional high pressure or emergent and stressful situations. Frequent interaction with a diverse population including team members, providers, patients, insurance companies and other members of the public. Function is subject to inside environmental conditions, with occasional outdoor exposures. Possible exposure to various environments such as: communicable diseases, toxic substances, medicinal preparations and other conditions common to a hospital and medical office environment. May wear Personal Protective Equipment (PPE) such as gloves or a mask when exposed to hospital environment outside of office. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).
Summary
The Operational Data Base Coordinator is responsible for data collection, submission and report utilization of the Operational Data Base tool. Ensures data implementation deadlines are met and that all reporting is accurate and compliant with ODB guidelines. The role supports department managers with onboarding and training and manages cost center information. Coordinates benchmarking liaises with Vizient and stays updated on program changes.
Responsibilities
Works with the Operational Data Base team to ensure all implementation deadlines are met. Works with the ODB Product Advisor after implementation is complete. Reports accurate and comprehensive data. Maps the hospital cost centers to the ODB tool that are available reporting departments. Maps the General Ledger expense sub-accounts & payroll job codes to the appropriate data elements. Collects, or manages the collection of, all facility cost center level information. Ensures data elements are reported according to ODB guidelines. Completes the data submission by the quarterly submission deadline. Serve as the facility's direct contact for all department manager needs including onboarding new managers with respect to their roles/responsibilities/expectations related to the ODB. Creates and maintains compare groups for relevant benchmarking. Disseminates reports and coordinate / conduct department manager report training. Helps executives and managers interpret reports. Creates employee awareness of the benchmarking process. Function as liaison to Vizient ODB program and for networking with peer hospitals. Sets up and maintains user access to the ODB tool. Reviews the PC Communiqué, Program Release Notes, ODB Program Call Information, and other communications to stay current in program updates and best practices for data submission and reporting utilization. Participates in Vizient led discussions, projects, and learning opportunities. Performs all other related job duties as assigned.
Experience
Generally requires 3 to 5 years of related experience.
Education
Bachelor's degree in related field is required.
Skill
Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Ability to exercise sound and independent judgment. Knowledge and skill in use of job appropriate technology and software applications.
Credentials
Valid license or certification is required as needed, based on the job or specialty.
Unit Specific Credential
Working Conditions
Physical Requirements - Job function is sedentary in nature and requires sitting for extended periods of time. Function may require frequent standing or walking. Must be able to lift or carry objects weighing up to 20 pounds. Jobs in this group are required to have close visual acuity to perform activities such as: extended use of computers, preparing and analyzing data and analytics, and other components of a typical office environment. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).
Environmental Conditions - Jobs in this group are required to function in a fast paced environment with occasional high pressure or emergent and stressful situations. Frequent interaction with a diverse population including team members, providers, patients, insurance companies and other members of the public. Function is subject to inside environmental conditions, with occasional outdoor exposures. Possible exposure to various environments such as: communicable diseases, toxic substances, medicinal preparations and other conditions common to a hospital and medical office environment. May wear Personal Protective Equipment (PPE) such as gloves or a mask when exposed to hospital environment outside of office. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).
