What are the responsibilities and job description for the Shipping Receiving Specialist 1- Fulltime, Days- Jackson South M.C position at Jackson Health System?
Miami, FL Full-Time JS Materials Management
Summary
Shipping Receiving Specialist 1 performs work involving the receiving and shipping of goods including the receipt, storage and issue of various commodities and clerical work involving the application of elementary bookkeeping principles to the keeping of accounting or fiscal records.
Responsibilities
Moves heavy supplies and other merchandise manually or utilizing hand and electrical jacks tugs or other related means. Delivers/retrieves furniture, supplies and other items to/from requesting departments as assigned. Drives truck, van or other vehicle to deliver supplies, furniture and other merchandise to off-site facilities. Investigates inquiries from departments regarding incorrect data and resolves issues by performing appropriate adjustments. Investigates purchase order/invoice discrepancies and makes necessary adjustments on the hospital computer system. Gathers inventory information by means of the computer, i.e., supply on-hand, cost, location, date of order, etc. Verifies each line item on system generated report for price discrepancy. Investigates any discrepancy of 10% or more and adjusts accordingly. Approves invoices. Contacts vendors concerning orders, deliveries, shipment schedules, back orders, delays and any questions concerning products. Maintains records of all requisitions, packing slips and return forms for outside agencies daily. Checks requisitions, packing slips and return forms for office supplies, completes log and prepares for delivery. Verifies receipts and issues of stock, through the on-line computer system. Approves packing slips for payment and sends originals to Accounts Payable. Reviews computer generated reports from on-line system and makes discrepancy changes on the on-line computer. Verifies computer input for accuracy. Inputs requests for supplies via the on-line computer system. Demonstrates knowledge of bookkeeping principles and practices. Demonstrates knowledge of a storeroom or warehouse receipt, storage and inventory practices and procedures. Demonstrates knowledge of detailed inventory record-keeping practices and procedures. Demonstrates knowledge of computerized inventory record-keeping system applicable in the area of assignment. Demonstrates knowledge of characteristics and use of items in the commodity grouping to which assigned. Demonstrates some knowledge of centralized purchasing procedures used by the County. Demonstrates behaviors of service excellence and CARE values (Compassion, Accountability, Respect and Expertise). Performs all other related job duties as assigned.
Experience
Generally requires 0 to 3 years of related experience.
Education
High School diploma is required.
Skill
Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Ability to exercise sound and independent judgment. Knowledge and skill in use of job appropriate technology and software applications.
Credentials
Valid license or certification is required as needed, based on the job or specialty.
Unit Specific Credential
Working Conditions
Physical Requirements - Job functions requires extended walking or standing. Must be able to climb stairs/ladder, stoop, bend, crawl and perform repetitive motions as needed. Must be able to carry objects weighing 21 to 50 pounds. Must be able to lift , push or pull objects weighing 51 to 100 pounds with the use of appropriate devices. Function requires visual acuity to perform job related activities such as: operating machines or motor vehicles and performing mechanical or skilled trades tasks of a repetitive and non-repetitive nature. Certain jobs in this group may have specific physical abilities requirement. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).
Environmental Conditions - Fast paced environment with occasional high pressure or emergent situations. Jobs in this group frequently work outdoors, are subject to potential hazards and may have exposure to extreme weather and high temperatures, noisy or dusty areas and confined spaces. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).
Summary
Shipping Receiving Specialist 1 performs work involving the receiving and shipping of goods including the receipt, storage and issue of various commodities and clerical work involving the application of elementary bookkeeping principles to the keeping of accounting or fiscal records.
Responsibilities
Moves heavy supplies and other merchandise manually or utilizing hand and electrical jacks tugs or other related means. Delivers/retrieves furniture, supplies and other items to/from requesting departments as assigned. Drives truck, van or other vehicle to deliver supplies, furniture and other merchandise to off-site facilities. Investigates inquiries from departments regarding incorrect data and resolves issues by performing appropriate adjustments. Investigates purchase order/invoice discrepancies and makes necessary adjustments on the hospital computer system. Gathers inventory information by means of the computer, i.e., supply on-hand, cost, location, date of order, etc. Verifies each line item on system generated report for price discrepancy. Investigates any discrepancy of 10% or more and adjusts accordingly. Approves invoices. Contacts vendors concerning orders, deliveries, shipment schedules, back orders, delays and any questions concerning products. Maintains records of all requisitions, packing slips and return forms for outside agencies daily. Checks requisitions, packing slips and return forms for office supplies, completes log and prepares for delivery. Verifies receipts and issues of stock, through the on-line computer system. Approves packing slips for payment and sends originals to Accounts Payable. Reviews computer generated reports from on-line system and makes discrepancy changes on the on-line computer. Verifies computer input for accuracy. Inputs requests for supplies via the on-line computer system. Demonstrates knowledge of bookkeeping principles and practices. Demonstrates knowledge of a storeroom or warehouse receipt, storage and inventory practices and procedures. Demonstrates knowledge of detailed inventory record-keeping practices and procedures. Demonstrates knowledge of computerized inventory record-keeping system applicable in the area of assignment. Demonstrates knowledge of characteristics and use of items in the commodity grouping to which assigned. Demonstrates some knowledge of centralized purchasing procedures used by the County. Demonstrates behaviors of service excellence and CARE values (Compassion, Accountability, Respect and Expertise). Performs all other related job duties as assigned.
Experience
Generally requires 0 to 3 years of related experience.
Education
High School diploma is required.
Skill
Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Ability to exercise sound and independent judgment. Knowledge and skill in use of job appropriate technology and software applications.
Credentials
Valid license or certification is required as needed, based on the job or specialty.
Unit Specific Credential
Working Conditions
Physical Requirements - Job functions requires extended walking or standing. Must be able to climb stairs/ladder, stoop, bend, crawl and perform repetitive motions as needed. Must be able to carry objects weighing 21 to 50 pounds. Must be able to lift , push or pull objects weighing 51 to 100 pounds with the use of appropriate devices. Function requires visual acuity to perform job related activities such as: operating machines or motor vehicles and performing mechanical or skilled trades tasks of a repetitive and non-repetitive nature. Certain jobs in this group may have specific physical abilities requirement. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).
Environmental Conditions - Fast paced environment with occasional high pressure or emergent situations. Jobs in this group frequently work outdoors, are subject to potential hazards and may have exposure to extreme weather and high temperatures, noisy or dusty areas and confined spaces. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).
