Project Administrator Senior Construction

Under administrative direction, provides overall project management and / or functional team leadership for large, complex construction projects, as defined by the appropriate Area Manager or Director, for major utility systems, including generation; transmission; substation; distribution; chilled water; facilities; and water and waste water business segments. Participation may be required in all or specified aspects of an assigned project, including concept development; design; planning; engineering; procurement; construction;  commissioning; quality assurance and control; environmental impact; and safety of employees, contractors and the general public. Job requires advanced knowledge of engineering and industrial construction rules and regulations, practices, techniques and procedures sufficient to perform a broad range of complex functions. Policies are broadly stated and nonspecific, requiring a high degree of judgment, initiative and discretion to interpret their intent and provide guidance to others. Resolves or provides guidance in the resolution of new, unusual and / or unique problems, issues, circumstances and situations after researching policies, precedents, trends and patterns.  Resourcefulness and creativity is required to develop new approaches to achieving project objectives. Progress is evaluated at agreed upon milestones for achieving project goals and objectives. Regular contact with individuals and groups at all organizational levels, including other employees, vendors, contractors, internal and external customers and the general public is required to plan, coordinate, advise on work efforts, resolve problems and influence and motivate others to achieve project objectives. May be required to travel.

• Plans, assigns, schedules, monitors, reviews and leads the work of teams comprised of engineers, consultants, contractors, vendors, schedulers and others associated with assigned projects or project functions.
• Provides training for others engaged in assigned engineering and construction projects or project functions.
• Reviews short and long term planning studies; gathers and researches user needs and maintenance and safety concerns and requirements; and makes recommendations for operational and planning solutions.
• Generates detailed project scope documents; establishes priorities and work sequences required to achieve project objectives; and determines the impact of re-sequencing work.
• Evaluates and determines appropriate construction methods; identifies required personnel, material and equipment required for efficient and cost effective execution of project activities; and prepares cost estimates.
• Anticipates potential litigation issues and consults with appropriate risk management experts to structure contracts and contract administration activities in order to maintain a legally defensible position with all concerned parties.
• Reviews and / or prepares Project Request Forms PRFs), Requests for Quotes (RFQs) and Requests for Proposal (RFPs) and reviews, analyzes and evaluates responses.
• Provides input into the development of contract specifications; makes recommendations regarding construction design standards and construction contract language; and participates in the analysis and awarding of contracts.
• Defines contract requirements for scheduling and identifies potential events that could significantly affect the project schedule or cost.
• Reviews final plans, specifications, special conditions, and agreements and provides detailed interpretations of plan specifications, conditions and agreements to others.
• Conducts project scope and kick-off meetings for assigned projects.
• Verifies that all necessary permits and licenses are in place prior to the start of construction.
• Performs contract administration and construction inspections for assigned projects or project functions to ensure all work is completed in an orderly and timely manner in compliance with contract terms; project plans and specifications; JEA standards, policies and procedures; established industrial construction standards; and project schedules and budgets.
• Maintains a balance between legally defensible contract administration and open, effective communication with vendors and contractors.
• Coordinates the work of contractors, including maintaining work record data; negotiating work changes and equitable adjustment requests; writing change orders; and monitoring administration of QA / QC and safety programs and compliance with labor rules and regulations.
• Creates and / or maintains project schedules, budgets and field reports to enforce budget and schedule controls; track and control cash flow and construction costs; and avoid overruns.
• Monitors project progress to ensure work is carried out and completed in a safe, reliable, efficient, cost effective and environmentally sound manner, on time and within budget.
• Monitors the assessment and resolution of environmental issues on project sites, including the implementation of mitigation, compensation and enhancement opportunities programs.
• Performs and / or selects and coordinates analyses; summarizes findings; and provides technical project status reports.
• Oversees and / or coordinates field inspections and testing; responds to or reports non-conformance with plans and specifications; and stops or rejects work or issues citations for violations.
• Selects, modifies or adapts standards, techniques and procedures and / or researches, develops and prepares or approves recommendations for alternative construction solutions.
• Coordinates commissioning with contractors and operating staff prior to formal transfer to operations customer(s).
• Confers with and / or coordinates activities with internal and external individuals and groups and provides written and oral responses to inquiries and problems associated with project activities.
• Establishes, develops and manages relationships with internal and external customers and other stakeholders and handles potentially sensitive situations.
• Studies engineering and technical publications related to industrial construction and the utility industry to maintain currency in technology changes and developments.
• Investigates and evaluates new developments and technologies, determines best application in the JEA environment and makes recommendations for further study and / or implementation.
• Operates standard office equipment and uses required software applications, including modeling and construction project management systems.
• Performs other job-related work as assigned.