Section 8 Housing Inspector/File Clerk (float)

POSITION OVERVIEW

The Section 8 Housing Inspector/File Clerk is responsible for the inspection of housing units as required within the operation of the Section 8 Rental Assistance program, as well as assisting in Section 8 participant file preparation and completion.

The incumbent is responsible for unit inspections, to make sure participants of the Section 8 program live in safe, decent, and sanitary housing units. Also acts as liaison between Section 8 Administrators, the participants, and landlords. The incumbent must be able to read, interpret, communicate, implement, and enforce rules and regulations of Housing Quality Standards (HQS) and the Section 8 program. Serving as field inspector to make inspections, at least annually, for all housing units in the program, along with contacting landlords to make necessary repairs within a specific span of time, and conducting re-inspections to ensure compliance with Section 8 rules and regulations. Completion of inspections includes the timely processing of required documentation, data entry, and notifying all parties, in writing, of the outcome of the inspections.

The incumbent will assist the Section 8 department in handling participant files and any other supportive duties as assigned by Section Manager or HCV Director.

*This position does require travel to other area agencies (Lonoke County Housing Authority and Searcy Housing Authority) to provide Section 8 supportive duties and complete HQS inspections.

DUTIES AND RESPONSIBILITIES

• Performs, documents and records initial, special or re-inspections of units for compliance with Housing Quality Standards (HQS). Advises owners and residents of results and encourages them to maintain units properly.
• Notifies owner and resident in writing if unit is in violation of HQS so deficiencies can be corrected within specified time.
• Notifies Section 8 Administrator/Specialists in writing as to the outcome of inspections. If unit passes, the inspector will place completed HUD form 52580 in the appropriate Housing Administrator/Specialist box. If the unit fails, the inspector will place a copy of the Failure Notice and the failed HUD Form 52580 in the appropriate Housing Administrator/Specialist box.
• Conducts rent reasonableness comparability analysis and recommends amount of initial contract rent and rent adjustments based on comparable unassisted housing.
• Approves/disapproves amount of rent requested by owner within HUD guidelines.
• Addresses participant complaints by documenting, scheduling, and conducting interim (special) inspections. Advise parties of results and ensures actions are taken to comply with HQS.
• Recommends abatement and termination of housing assistance payment contracts.
• Conducts periodic training sessions for residents and owners.
• Informs Housing Administrator/Specialists of situations and/or conditions of resident's compliance with housing assistance contract and Authority policies.
• Assists in annual/interim tenant file preparation and completion.
• Communicates with participants and applicants on an ongoing basis per instructions from the Section 8 Manager and/or Tax Credit Manager.
• Logs mileage and inspection locations for company owned Inspector vehicle.
• Answers phone and performs clerk responsibilities that includes filing.
• Performs other duties as assigned by Section 8 Manager or HCV Director.

Performance standards

Performance standards are provided to help facilitate the periodic evaluation of the degree to which the employee meets the requirements of the job. The performance standards below represent examples and are in no way all inclusive. The Authority reserves the right to add or change performance standards through a modification of the position description, a supplemental performance evaluation tool, or written or verbal communication between the employee and their Supervisor or Director. Achieving the performance standards in no way guarantees a change in compensation and does not supersede or affect the at-will relationship between the employer and employee. Examples of performance standards for this position include, but are not limited to, the following:

• Ability to complete the annual inspection of units on time as required by HUD rules and regulations and Housing Authority policies and procedures.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• Ability to exhibit efficient time management skills and organizational skills.
• Communicates effectively: conveys facts and information clearly both verbally and orally.
• The employee's work primarily affects the Authority's operations as it pertains to the Section 8 program, optimal performance is expected in this position to ensure the Housing Authority maintains High Performer designation.
• The employee must use goggles, gloves, safety boots, and other safety equipment when required.

MINIMUM EDUCATION, TRAINING AND/OR EXPERIENCE

This position requires a high school diploma or GED. A minimum of two years’ related experience, preferably in a position where work performance was measured under SEMAP; or any equivalent combination of education, training, and experience that provides the required knowledge and abilities. Must complete HUD Housing Quality Standard Training and Receive Certification within 90 days of employment or as soon as the training is offered. Must complete HUD Housing Choice Voucher Occupancy, Eligibility, Income and Rent Calculation (HCVOEIR) and receive Certification. Regular attendance is required for this position.

Equipment Requirements: Operate/use vehicle, computer, calculator, scanner and copier.

Physical Requirements

This position is required to work in less than ideal conditions, including noise, high-traffic areas, rough terrain, and undeveloped areas. Work involves the normal risks of discomforts associated with an office environment and visits to outdoor developments, sites, dwellings or facilities, confrontations with tenants and negotiations with housing owners, managers and agents. Travel is required to sites and may involve adverse weather and road conditions. Work may entail travel to meetings, conferences and workshops in other cities.

Special Requirements

• Possession of a valid Arkansas driver’s license.
• Must be bondable.
• Must pass a criminal background check
• Must pass an alcohol and drug test (Authority will pay for testing)

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person