What are the responsibilities and job description for the School Secretary - Elementary position at Jacksonville North Pulaski School District?
Jacksonville North Pulaski School District
Position Title: School Secretary (Elementary)
Department: Building Level
Reports To: Building Principal
Contract: 2025-26 School Year (Elem 220 days)
Closing: Until Filled
SUMMARY: To assist the building administrators in office activities so as to provide the best educational services to students. Responsible for performing all office, budgetary, and clerical duties as necessary.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Responsible for clerical needs of building administrators. Maintains a variety of office files and records.
- General office and receptionist duties including answering the phones, working with parents, teachers, students, and staff members.
- Enrolls new students, securing all necessary records for placement.
- Fills in for RN as approved by RN and State law.
- Maintains financial records for the building, including collection, receipt and deposit of all monies, process invoices and prepare bills for payment.
- Assists Administration in assigning student lockers/combination locks, maintains accurate list and assists students with problems as they occur.
- Updates detention list and distribute to appropriate personnel. Handle all aspects of out of school suspension.
- Checks students in or out of the building with parent or guardian.
- Documents notes from parents, doctors, dentists and court on student records.
- Appropriately greets visitors, parents, and accepts deliveries coming into the building and direct them to the appropriate area.
- Assists teachers with information on students as needed and handles requests for student records from other schools, make copies and mail as needed.
- Provides assistance to the receptionist or other office personnel as required to maintain a smooth running office.
- Performs any other related duties as required or assigned.
EDUCATION/LICENSURE/EXPERIENCE:
High school diploma or equivalent, plus specialized schooling and/or on the job education and training in clerical specific skill areas required. Must possess strong computer and written and oral communication skills.
OTHER REQUIREMENTS: Successful completion of pre-employment background checks. Appropriate personal and professional conduct at all times around students, other staff members and the general public.
The Jacksonville North Pulaski School District is an Equal Opportunity Employer.
It is the policy of the Jacksonville North Pulaski School District not to discriminate on the basis of age, sex, race, color, religion, national origin or disability in its educational programs, activities or employment practices.
