Administrative Assistant, Management and Marketing

Department:

Management and Marketing

Requested Start Date:

March 3, 2025

Normal Work Schedule:

Monday – Friday 8:00 a.m. to 4:30 p.m.

Job Summary:

The Administrative Assistant is responsible for processing and maintaining office records for the Department of Management and Marketing. This position requires excellence in customer service with providing routine information and occasionally explaining methods and procedures of services and activities to students, faculty, and the public.

Duties And Responsibilities:

• Receives, screens and routes visitors, answers routine inquiries by phone, email, or in person or refers to the appropriate person. Presents a professional appearance while representing the University with internal and external clients.
• Receives, sorts according to content, and distributes mail; organizes correspondence requiring the attention of the supervisor; independently answers correspondence requesting standard information or materials; may modify form letters to apply to various situations; completes routine forms.
• Creates files, reports, tables, charts, databases, minutes, and other documents.
• Records verbal and numerical data such as personnel and payroll information.
• Inventories and stocks office supplies; orders computers, furniture, etc. as needed.
• Prepares contracts, specifications, or other forms requiring precise knowledge of methods, procedures, policies, or other information.
• Validates student information and keeps academic record standings.
• Arranges and records attendance for meetings.
• Collects data for supervisor’s travels and travel reimbursement.
• Provides administrative support to the Department of Applied Engineering and associated Centers.
• Performs other duties as needed.
  
  

Required Minimum Qualifications:

• High School diploma or equivalent
• Minimum three (3) years of administrative experience
  
  

Required Documents:

• Cover Letter
• Resume
  
  

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

• Retirement Plans
• Alabama Teacher’s Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans: vision, dental, flexible spending plan, dependent care, cancer, and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance
  

For Additional Information Regarding Benefits, Please Visit Our Website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: https://www.jsu.edu/police/docs/cleryannualreport.pdf

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Duties And Responsibilities:

• Receives, screens and routes visitors, answers routine inquiries by phone, email, or in person or refers to the appropriate person. Presents a professional appearance while representing the University with internal and external clients.
• Receives, sorts according to content, and distributes mail; organizes correspondence requiring the attention of the supervisor; independently answers correspondence requesting standard information or materials; may modify form letters to apply to various situations; completes routine forms.
• Creates files, reports, tables, charts, databases, minutes, and other documents.
• Records verbal and numerical data such as personnel and payroll information.
• Inventories and stocks office supplies; orders computers, furniture, etc. as needed.
• Prepares contracts, specifications, or other forms requiring precise knowledge of methods, procedures, policies, or other information.
• Validates student information and keeps academic record standings.
• Arranges and records attendance for meetings.
• Collects data for supervisor’s travels and travel reimbursement.
• Provides administrative support to the Department of Applied Engineering and associated Centers.
• Performs other duties as needed.
  
  

Required Minimum Qualifications:

• High School diploma or equivalent
• Minimum three (3) years of administrative experience
  
  

Required Documents:

• Cover Letter
• Resume
  
  

JSU Strives To Provide Great Quality Of Life To Our Employees Through An Attractive, Competitive Benefits Package For Our Full-time Faculty And Staff. These Benefits Enhance Your Salary As a JSU Employee And Are Part Of Your Total Compensation Package. Benefits Include:

• Retirement Plans
• Alabama Teacher’s Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans: vision, dental, flexible spending plan, dependent care, cancer, and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance
  

For Additional Information Regarding Benefits, Please Visit Our Website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: https://www.jsu.edu/police/docs/cleryannualreport.pdf

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.