What are the responsibilities and job description for the Accounts Receivable Coordinator position at Jacksonville Transportation Authority?
Location
100 LaVilla Center Drive, Jacksonville, FL, 32204, United States
Job Category
JTA Admin
Employee Type
Fulltime-Regular
Required Degree
2 Year Degree
Minimum Experience
3 Years
Description
Under direct supervision of the Accounts Receivable Supervisor, this position works in a team setting with general responsibility in the timely and accurate processing of Accounts Receivable (AR) functions and processes.
Essential Function(s):
- Processes invoices for internal and external customers using the Oracle AR Module.
- Processes cash application transactions using the Oracle AR Module.
- Creates and uploads journal entries for AR related activities.
- Assists with review of unapplied cash deposit transactions.
- Assist the AR Supervisor in support of monthly closing periods including reconciling closing the Oracle AR module.
- Help develop and implement departmental policies and procedures, as required, to improve accounts receivable processes.
- Assists with monthly reconciliations of AR balances.
- Reconciles assigned balance sheet reconciliations.
- Runs AR related queries in assisting the AR Supervisor.
- Serves as the secondary team resource for questions and/or assistance for frontline matters; escalates unusual situations to management, if needed.
- Creates and maintains various Excel spreadsheets.
- Assists team with AR records filing and purging.
- Assists with other department work as required, including the training of temporary or new staff.
- Performs related work as assigned.
Minimum Qualifications:
- Associate's Degree and a minimum of three (3) years relevant experience
- A combination of equivalent work experience and training may be substituted for a degree
- General accounting experience to include accounts payable, accounts receivable, project accounting, and journal entry preparation
Preferred Qualifications:
Experience in the transit industry
Knowledge, Skills and Abilities:
- Skilled in Microsoft Office Suite, mastering advanced functions in Excel & Word such as look-ups and pivot tables.
- Experienced with Oracle or comparable ERP systems.
- Precise and efficient in data entry and general keyboard use.
- A dynamic change agent with a high-energy approach and customer-centric focus.
- Strong in managing time, administrative tasks, and organizational responsibilities.
- Sharp analytical thinking with meticulous attention to detail.
- Communicates clearly and professionally with employees and customers, both verbally and in writing.
- Excellent at building rapport and working cohesively with diverse teams.
- Attentive listener, patient and empathetic in understanding others.
- Manages confrontations with a positive and constructive approach.
- Makes thoughtful decisions that comply with policies and procedures.
- Balances multiple tasks with a focus on details.
- Adapts to changing schedules with flexibility.
Work Environment/Physical Demands:
The Accounts Receivable Coordinator works mainly in an office environment where the noise level is usually quiet. Physical demands may include:
- Sitting and/or standing for prolonged periods.
- Performing repetitive motion.
Acknowledgements:
This position description in no way states or implies that these are the only duties to be performed. Employees are responsible for completing all mandatory training classes. Employees must also review and comply with all JTA/JTM policies, procedures, and directives. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship. All employment offers are contingent upon pre-employment drug testing.
Positions marked as ‘Safety Sensitive’ will be subject to random testing for drug and alcohol use and if any testing is positive, the application for employment will be rejected, or if hired, employment may be terminated. Positions marked as “COOP Essential” may be required to work whenever the Continuity of Operations Plan is activated.
Driver’s License – The position description will specify whether a driver’s license is required and the acceptable class of license. Unless an exception under Florida law exists, a nonresident must obtain a Florida driver’s license within 30 days of hire. If a driver’s license has a corrective lens restriction, the employee must wear corrective lenses when operating any vehicle for work purposes. Suspended or revoked licenses, work permits, and certain restricted licenses are not acceptable.
The Jacksonville Transportation Authority is an Equal Opportunity/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Employees who require a reasonable accommodation as defined by the Americans with Disabilities Act (ADA) must notify JTA in advance to allow sufficient time for JTA to provide the accommodation.
